The Texas PS 001R form is an application for a Certificate of Approval for career schools and colleges in Texas. This form is essential for institutions seeking to demonstrate compliance with state regulations and ensure they meet the necessary criteria for operation. To get started on your application, fill out the form by clicking the button below.
The Texas Ps 001R form serves as a crucial document for career schools and colleges seeking a Certificate of Approval from the Texas Workforce Commission. This application form is designed to ensure that educational institutions meet the standards set forth in the Texas Education Code under the Career Schools and Colleges Act. It encompasses essential information such as the legal name and address of the school, the type of ownership, and the total student capacity. Additionally, the form requires the submission of various documents, including catalogs, financial statements, and enrollment agreements, to provide a comprehensive overview of the institution’s operations. Schools must also demonstrate compliance with local regulations, maintain adequate facilities and instructional materials, and ensure that their staff meets the necessary qualifications. The Ps 001R form not only facilitates the approval process but also establishes a framework for accountability and transparency in the education sector. Understanding the requirements and implications of this form is vital for any institution aiming to operate legally and effectively in Texas.
TEXAS WORKFORCE COMMISSION
Career Schools and Colleges
Application for Certificate of Approval Texas Education Code, Career Schools and Colleges
(Residence Schools)
TWC USE ONLY
Receipt #
Fee Paid
Date Paid
Initialed by
Authority for Data Collection: Texas Education Code Section 132.052
Planned Use of the Data: To provide information necessary to determine if the school meets the criteria for a Certificate of Approval under the Career Schools and Colleges Act.
Instructions: This must include all required exhibits to be complete. If additional clarification is required, contact Career Schools and Colleges at 512-936-3100. Career Schools and Colleges will not act upon any application until all the required catalogs, exhibits, fees, and other materials have been received. A copy of this application will be sent to the school at the time the license is issued.
School approval is requested based on program measurement in (check one box only):
Contact Hrs.: Quarter Credit Hrs.: Semester Credit Hrs.:
Original Application Date (mm/dd/yy):
Revision Date (mm/dd/yy):
School Number:
I.INFORMATION
1.Legal Name of School:
2.Address of School:
3.Mailing Address:
4.
Telephone Number of the School:
Fax Number:
800 Number:
5.E-Mail Address, if applicable: School Website, if applicable:
6.
Type of
Corporation
Partnership
Individual
Ownership:
Limited Liability Company (LLC)
Other:
7.Name of Corporation, Partnership, or Individual that owns the school mentioned in Item 1: Telephone No.
a.Address of Owner:
b.List all partners or, if a corporation, all officers, directors, and/or trustees. In addition, list each shareholder owning stock aggregating at least 10% of the total issued and outstanding shares. SUBSIDIARY CORPORATIONS should list the parent corporation as stockholder. (Use an additional sheet, if necessary, and identify as Attachment A.)
Name
Title
Address
% Owned
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PS-001R
PREVIOUS EDITIONS OF THIS FORM WILL NOT BE ACCEPTED
REV 06/11
8.What will be the total student capacity including morning, afternoon, and evening schedule?
9.
Are representatives employed to recruit students:
Yes
No
10.Do the number of individuals employed by the owner (shown in #6) in all businesses exceed 99?
Include employees in schools and all other business entities.
II.REQUIRED CATALOGS AND DOCUMENTS
A.One copy of the catalog, supplements or addenda to the catalog, if appropriate, and student handbooks which the school plans to use. All data items listed in the attached catalog guide, PS-001X, must be included in either the catalog, supplements, or addenda to the catalog.
Note:
A draft of proposed catalog, supplements, and addenda should be submitted with a new school application. Updated copies should be submitted when revisions are approved. Complete the PS-001Y, Index to Catalog, Supplements and Handbooks and submit with this application.
B.The following documents must be submitted with this application for licensure:
1.Personal Data Form (PS-002) and appropriate fee for each of the instructional staff (PS-002B) and appropriate fee for the Director (Forms are provided for your use as necessary).
2.Copies of all enrollment agreement forms. The proper refund policy must be included as part of the enrollment agreement. If applicable, complete the Affidavit of On-Campus Enrollment form PS-001V. Complete and return PS-190.
3.Financial statements.
4.Director's Statement, PS-001Z.
5.Owner's Affidavit, PS-001W.
6.Catalog Check List, PS-001Y.
7.For each new program or major modification of a program, a list of textbooks including the title, author, and copyright date.
8.All attached pages of this application.
C.The following documents (1 through 13) must be maintained at the school in current status and must be available at this location for review during the initial visit at a new school and during each compliance visit:
1.A Certificate of Occupancy and current fire inspection certificate, if applicable. The fire inspection must be renewed annually.
2.A rental or lease agreement for the school facilities. If the facilities are owned by the school owner, submit a statement to that effect. Name, address, and phone number of lessor/owner must be available.
3.A rental or lease agreement for any equipment used for instruction not owned by the school, or if all equipment used for instruction is owned, a statement to that effect.
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4.A description and floor plan of the school facilities, including room numbers, dimensions of rooms, pupil capacities, and uses of the rooms.
5.An inventory of furniture, equipment, and instructional aids used in the classroom and/or other areas where instruction is provided.
6.A list of current textbooks including title, author, and copyright date.
7.One sample of each kind of certificate/diploma to be awarded upon satisfactory completion of training.
8.A description of the school's system of maintaining a positive record of attendance. As a minimum, explain
a.the symbols used to indicate presences, absences, and tardies;
b.when attendance is recorded;
c.the use made of class roll books and/or other attendance forms; and
d.the maintenance of permanent attendance records
9.The actual forms to be used by the school to record attendance and progress, including the master student registration list and transcripts.
10.A statement outlining the following:
The school's method of payment that is available to enrolling students. If student financing is available through any form of arrangement or agreement between the school and a lending institution, the complete terms of the arrangement or agreement must be disclosed including the lender's name and address. In addition, if any form of financing is available at the school, all charges and the true annual percentage rate and the name(s) and address(es) of the lending institution(s) must be disclosed. (This includes, but is not limited to, all GSL and SLS lenders.)
FOR EACH STUDENT
11.A written record of the previous education and training (PS-010) of each student which clearly indicates that appropriate credit has been given by the school for previous education and training, with the new training period shortened where warranted through the use of tests and the program cost reduced accordingly. Official transcripts of all previous postsecondary institutions attended provided by the student must be placed in the student file with a written evaluation initialed by the school director or the director's designee.
12.The school must maintain a record of the receipt of enrollment policies (PS-005 - form enclosed) or its equivalent acceptable to Career Schools and Colleges.
13.An academic transcript which reflects permanent academic records must be maintained.
AFTER INITIAL VISIT
14.Each school shall maintain a legible Master Student Registration List kept in chronological order and consisting of at least the following information for any person who signs an enrollment agreement and/or makes a down payment to attend the school:
1.
Date
5.
Social Security Number
2.
Name of Student
Date of Birth
3.
Address of Student
7.
Name of Program
4.Telephone Number
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If the student does not sign an enrollment agreement or make a down payment prior to the first day of attendance, the student's name will be added to the master student registration list on the first day of attendance; and
15.The school will maintain, on a current basis, a list of all representatives employed to recruit students. Representatives will not be permitted to solicit students prior to receipt of approval from Career Schools and Colleges.
III.STATEMENTS OF ASSURANCE
A.The programs, curriculum, and instruction are of such quality, content, and length as may reasonably and adequately achieve the stated objective for which the programs, curriculum, or instruction are offered.
B.There is in the school adequate space, equipment, instructional material, and instructor personnel to provide training of good quality.
C.Education and experience qualifications of directors, administrators, and instructors meet the minimum requirements.
D.The school will furnish to each student, prior to enrollment, a copy of the school bulletin, supplements, addenda, and student handbook (if a handbook is published).
E.The school complies with all local, city, county, municipal, state and federal regulations, such as fire, building, and sanitation codes.
F.The school is financially sound and capable of fulfilling its commitments for training.
G.The school's administrators, directors, and instructors are of good reputation and character.
H.A Master Student Registration List will be maintained.
I.Adequate records as prescribed by the administrator will be kept to show attendance and progress or grades, and satisfactory standards relating to attendance, progress, and conduct are enforced.
J.On completion of training, and when the financial obligation has been fulfilled, the student is given a certificate by the school indicating the program and training was completed satisfactorily.
K.The school will maintain student academic transcripts which record academic records permanently and will retain all other student records for at least five (5) years from the last date attended for all students who graduated, dropped out, or transferred. Financial records will be retained as required by federal retention requirements.
L.Transcripts will be available to prospective employers and to students upon request and without charge for the first copy. (This statement should be included in the school bulletin.) The transcript should show the name of the program and the length of time it was pursued and should include a copy of the program curriculum with a clear explanation thereof as to the extent to which each subject was completed. The transcript should also include grades, information as to conduct, and records of any education and training of the student prior to enrollment for which credit has been granted.
M.A current list of all representatives employed to recruit students will be maintained. Representatives will not be allowed to solicit without prior approval from Career Schools and Colleges.
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N.The school will make available all of the records, documents, and necessary data required for approval under the Career Schools and Colleges Act and, if applicable, Title 38, U.S.C., for inspection by authorized representatives of the Texas Workforce Commission.
O.The school will submit to Career Schools and Colleges prior notice of any proposed changes in this application, bulletin, supplements, addenda, and exhibits. Approval must be obtained in advance of implementation.
P.The school will not utilize erroneous or misleading advertising, either by actual statement, omission, or intimation.
Q.The school will not use a name like or similar to an existing tax supported school in the same area.
R.Prospective students will not be denied admission on the basis of race, color, national origin, sex, handicap, age, or veteran status (except where age, sex, or handicap constitutes a bona fide occupational qualification necessary to proper and efficient administration). (This statement should be included in the school bulletin.)
S.The school will not exceed the enrollment limitation and pupil-teacher ratios established by the Career Schools and Colleges Act and Texas Workforce Commission Rules.
T.There is no action pending against the school or against any of the owners, officers, staff, faculty, or sales representatives of the school by any federal, state or local agency.
U.The school will notify Career Schools and Colleges of any unplanned school closures as soon as possible and will ensure that the class time is made up so that the students receive the lecture and laboratory hours as listed for the approved course.
V.A copy of the school’s grievance procedures will be provided to all students and the procedures will be fully described in the school’s published catalog. Student complaints will be responded to and resolved promptly by the school A notice regarding the school’s agency approvals, the school’s grievance policy, and option to file a complaint with TWC will be posted in such a way as to be easily visible and readable by students, both on the school’s website and on the school premises: (1) centrally located at or near the school’s main entrance; (2) in at least one of the student common areas such as a breakroom; (3) in places where student solicitation, financial aid advising, and enrollment activities take place; and (4) any other areas as may be requested by Career Schools and Colleges. The notice must convey that:
1.The school has a certificate of approval from TWC to operate a career school or college in the state of Texas (and provide the TWC-assigned school number);
2.The school’s programs are approved by TWC, and other Texas state agencies and school accrediting bodies, which must be named, if applicable;
3.Students must address their concerns about the school or an educational program by following the grievance process outlined in the school’s catalog;
4.Students dissatisfied with the school’s response to their complaint can file a formal complaint with TWC, as well as with other relevant agencies or accreditors, if applicable; and
5.Information on filing a complaint with TWC can be found on its Career Schools and Colleges Website at http://csc.twc.state.tx.us/.
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I,, do hereby expressly authorize Career Schools and
Colleges, Texas Workforce Commission, to obtain all criminal history record information, and relating to myself, for the
purposes set forth in TEXAS EDUCATION CODE, SECTION 132.055(B)(10) and TITLE 40, TEXAS ADMINISTRATIVE CODE, SECTION 807.2(16).
Applicant Signature
AFFIDAVIT
STATE OF
COUNTY OF
, WHERE WITNESSED.
The individuals named below, being duly sworn, depose and say that the information in this application, accompanying catalogs, supplements, addenda, exhibits, and materials are true and correct to the best of their knowledge and belief. Further, the school will be operated in compliance with this application and all legal requirements. Any deficiencies will be immediately corrected and changes in the operation will not be made until written approval from the Texas Workforce Commission, for any revision to the application, is received. I understand that purposely submitting false or misleading information on this application may subject me to a fine, a prison sentence, or both.
*SIGNATURE OF EACH OFFICER OR PRINCIPAL OWNER:
(SIGNATURE)
(TYPED NAME AND TITLE)
Notary
SUBSCRIBED AND SWORN TO BEFORE ME THIS
DAY OF
, 20
.
MY COMMISSION EXPIRES (mm/dd/yy)
S E A L
Signature of Notary
(*See PS-001W or Section 132.001(2), Texas Education Code, for definition.)
Return one (1) original with required fees to:
CAREER SCHOOLS AND COLLEGES - CONTROLLER 101 EAST 15TH STREET
AUSTIN, TEXAS 78778-0001
___________________________________________________________________________________________________________
Completed forms, inquiries, or corrections to the individual information contained in this form shall be sent to the TWC Career Schools and Colleges, 101 East 15th Street, Room 226T, Austin, Texas 78778-0001, (512) 936-3100. Individuals may receive and review information that TWC collects about the individual by emailing to [email protected] or writing to TWC Open Records, 101 E. 15th St., Rm. 266, Austin, TX 78778-0001.
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Completing the Texas Ps 001R form is essential for obtaining a Certificate of Approval for your school. Follow these steps carefully to ensure all required information is submitted accurately.
The Texas Ps 001R form is an application used by career schools and colleges in Texas to apply for a Certificate of Approval from the Texas Workforce Commission. This certificate is essential for institutions that wish to operate legally and offer educational programs to students. The form collects vital information about the school, its ownership, and its programs to ensure compliance with the Career Schools and Colleges Act.
Any career school or college in Texas that seeks to obtain or renew a Certificate of Approval must complete the Ps 001R form. This includes institutions offering vocational training, technical education, and other specialized programs. It is crucial for schools to ensure that they meet all the necessary requirements outlined in the form to avoid delays in the approval process.
When submitting the Ps 001R form, several documents must accompany it to ensure a complete application. These include:
Ensuring all documents are included will help prevent delays in processing the application.
The processing time for the Ps 001R application can vary based on several factors, including the completeness of the application and the volume of applications being processed by the Texas Workforce Commission. Typically, it may take several weeks to a few months. Schools should ensure that all required materials are submitted to expedite the process.
If the Ps 001R application is incomplete, the Texas Workforce Commission will not act on it until all required documents and fees are submitted. This could lead to delays in obtaining the Certificate of Approval. It is essential for schools to carefully review the application requirements and ensure that all necessary materials are included before submission.
Yes, schools can make changes to their application after submission, but they must notify the Texas Workforce Commission of any proposed changes in advance. Approval must be obtained before implementing any changes to the application, school bulletin, or any related materials.
If you have questions or need clarification regarding the Ps 001R form, you can contact the Career Schools and Colleges division of the Texas Workforce Commission at 512-936-3100. They can provide guidance and assistance to ensure your application is completed correctly and efficiently.
Failing to include all required exhibits and documents. The application must be complete with all necessary attachments.
Not providing accurate contact information. Ensure the telephone number, email address, and mailing address are correct.
Omitting the legal name of the school. This is crucial for identification and approval.
Using outdated versions of the form. Only the current edition of the Texas PS 001R form will be accepted.
Incorrectly checking the box for program measurement. Choose only one option: Contact Hours, Quarter Credit Hours, or Semester Credit Hours.
Neglecting to list all owners and partners. Full disclosure of ownership is necessary, including any shareholders with at least 10% ownership.
Forgetting to include the total student capacity. This information is important for evaluating the school's operational capabilities.
Not submitting financial statements. These documents are essential for assessing the school's financial health.
Failing to maintain copies of all documents at the school. All required records must be available for review during inspections.
The Texas PS 001R form serves as a critical component in the application process for career schools and colleges seeking a Certificate of Approval from the Texas Workforce Commission. However, several other forms and documents are often required to accompany this application, ensuring that the institution meets all regulatory standards and provides comprehensive information about its operations. Below is a list of some of these essential documents.
In summary, these accompanying documents play a significant role in the application process for the Texas PS 001R form. They provide a comprehensive view of the school's operations, financial stability, and commitment to educational quality, ultimately supporting the institution's quest for approval from the Texas Workforce Commission.
The Texas Ps 002 form, known as the Personal Data Form, is similar to the Texas Ps 001R form in that both are required for the licensure of career schools and colleges. The Ps 002 form collects personal information about instructional staff and the school director, including names, addresses, and qualifications. This information helps the Texas Workforce Commission assess whether the staff meets the necessary criteria for providing educational services. Just like the Ps 001R, the Ps 002 must be submitted with the application for approval to ensure compliance with state regulations.
The Texas Ps 001W form, or Owner's Affidavit, parallels the Ps 001R form by requiring detailed information about the ownership of the school. This document includes the legal name of the owner, their address, and other pertinent details. The purpose of the Ps 001W is to establish the legitimacy of the school's ownership, ensuring that the individuals behind the institution are accountable. As with the Ps 001R, this affidavit is a critical component of the overall application process for obtaining a Certificate of Approval.
The Texas Ps 001Y form, which serves as the Catalog Check List, shares similarities with the Ps 001R form by outlining the necessary components that must be included in the school's catalog. The Ps 001Y ensures that all required information is present, such as course descriptions, faculty qualifications, and student policies. This checklist is essential for the Texas Workforce Commission to evaluate the completeness and compliance of the school's catalog, just as the Ps 001R is necessary for the overall application for approval.
The Texas Ps 190 form is another document that aligns with the Ps 001R form. This form is used to provide information about the school's refund policy and enrollment agreements. It ensures that students are informed of their rights regarding tuition refunds and other financial matters. Like the Ps 001R, the Ps 190 is a required submission that helps maintain transparency and accountability within the school’s operations.
The Texas Ps 001Z form, or Director's Statement, is similar to the Ps 001R form as it requires the director of the school to affirm their qualifications and commitment to maintaining educational standards. This statement includes information about the director's background and experience in education, which is crucial for the Texas Workforce Commission's evaluation. Both forms contribute to establishing the credibility and operational integrity of the school.
The Texas Ps 010 form, which records the previous education and training of students, also has a connection to the Ps 001R form. This document ensures that schools maintain accurate records of students' prior educational experiences, allowing for appropriate credit to be granted. The Ps 010 helps schools comply with regulations regarding student enrollment and progress tracking, just as the Ps 001R is necessary for the initial approval process.
The Texas Ps 005 form, which outlines enrollment policies, is similar to the Ps 001R form in that it ensures schools provide clear and comprehensive information to prospective students. This document must be maintained and made available to students, ensuring they understand the terms of enrollment. Like the Ps 001R, the Ps 005 is integral to the overall compliance framework for career schools and colleges in Texas.
The Texas Ps 001V form, known as the Affidavit of On-Campus Enrollment, relates closely to the Ps 001R form by addressing the school’s enrollment practices. This affidavit verifies that the school follows proper procedures for enrolling students on campus. Similar to the Ps 001R, the Ps 001V is a required document that supports the school’s application for approval and ensures adherence to state regulations.
The Texas Ps 002B form, which outlines the appropriate fee for each instructional staff member, also aligns with the Ps 001R form. This document is necessary for maintaining compliance with financial regulations related to staff compensation. Just as the Ps 001R is essential for the approval process, the Ps 002B ensures that schools are transparent about their financial obligations to staff, contributing to the overall integrity of the institution.
When filling out the Texas PS 001R form, it is essential to follow specific guidelines to ensure your application is processed smoothly. Below is a list of things you should and shouldn't do:
Following these guidelines can help you avoid delays and ensure that your application is complete and accurate. If you have any uncertainties, reaching out for assistance can provide clarity and support.
Misconceptions about the Texas PS 001R form can lead to confusion for prospective career schools and colleges. Here are five common misunderstandings:
Understanding these misconceptions can help schools navigate the application process more effectively and ensure compliance with state regulations.
Filling out the Texas PS 001R form is a crucial step for career schools and colleges seeking approval. Here are some key takeaways to keep in mind:
By adhering to these guidelines, schools can navigate the application process more smoothly and increase their chances of receiving the Certificate of Approval.