The Ohio IRP Application form is a crucial document for motor carriers operating in multiple jurisdictions. It allows registrants to apply for International Registration Plan (IRP) credentials, ensuring compliance with state regulations for commercial vehicles. Completing this form accurately is essential for smooth processing and operation, so be sure to fill it out carefully by clicking the button below.
The Ohio IRP Application form is a crucial document for carriers seeking to register their vehicles under the International Registration Plan (IRP). This application requires detailed information about the registrant and the vehicles involved. Key elements include the account number, fleet number, and the registrant's name, which identifies the person or business responsible for the vehicles. Additionally, the form asks for the business location, tax identification number, and contact details, ensuring that the state has accurate records for correspondence. Each vehicle's specifics, such as the Vehicle Identification Number (VIN), year, make, and weight, must also be provided. This information helps determine the fees and taxes owed based on the vehicle's usage across various jurisdictions. The application also addresses the type of operation—whether the carrier is a private entity, rental company, or hauls for hire—along with the necessary certifications, such as proof of insurance. Completing the Ohio IRP Application accurately is essential for compliance and to avoid delays in registration. Understanding each section of the form will streamline the process and help ensure that all requirements are met.
Ohio IRP Application Instruction Page
1.Account Number : Enter the number assigned by the IRP processing center to the account. Leave BLANK if the carrier does not yet have an IRP account number
2.Fleet number: Enter the 3-digit fleet number (one or more vehicles that all travel in the same states)
3.Supplement number: Leave blank
4.Expiration date: Leave blank
5.Name of Registrant: Enter the name of the person, firm or corporation in which the vehicles are to be registered
6.DBA: (if any) Enter the registrant’s business name, if applicable. Do not enter the name of the company the registrant is leased to
7.Ohio business location: Enter the physical location of the business. Business location must be in Ohio and cannot be a post office box
8.City: Enter the registrant’s city
9.State: Ohio
10.Zip Code : Enter the registrant’s zip code
11.TIN: Enter the registrant’s tax identification number (federal employee identification number FEIN)
12.Mailing address : Enter the registrant’s mailing address for all correspondence and credential mailings. Post office boxes and out of state addresses are acceptable (If address is the same as business location enter SAME)
13.SSN : Enter social security number if you do not have a tax id number (line 11)
14.City : Enter mailing city
15.State : Enter mailing state
16.Zip code : Enter mailing zip code
17.US DOT number : Enter registrant’s United States Department of Transportation Number (US DOT) All IRP registrants are required to obtain a US DOT Number.
18.Contact person : Enter the name of the person to contact concerning this account
19.Contact phone : Enter the phone number of contact person if different from Ohio telephone number (line 21)
20.E-mail : Enter the e-mail address of the contact person for this account
21.Ohio telephone Number : Enter the OHIO telephone number. The registrant must provide a photocopy of the phone bill showing registrant's name, Ohio street address and Ohio phone number. This number can be either a cell phone or a land line.
22.Fax number : Enter the business fax number
23.IFTA number : Enter registrant’s International Fuel Tax Agreement number- Ohio motor fuel number from the department of taxation
24.MC number : Enter registrant’s motor carrier number
25.Type of application : Check the category that applies
26.Type of operation : Check the appropriate box as described below:
·Private Carrier = hauls only the registrant’s own product
·Rental Company = rents vehicles or fleets without drivers
·Haul for Hire = is paid to haul freight or passengers
·Household Goods Mover = hauls only personal household items
·Exempt Commodities = hauls only commodities that are exempt from regulation by the PUCO
·Type = Write the commodity being hauled
27.Replacement Credentials: Check the item that applies.
28. CO: For fleets that apportion to Colorado: Enter an "N" if the vehicle travels 10,000 miles or less nationally in a year. If the vehicle travels more than 10,000 miles nationally, no notation is required.
29.Unit #: Enter the equipment or unit number assigned by the applicant. Be sure to use a different unit number for each vehicle.
30.Weight Group: Leave blank
31.Vehicle Identification #: Enter the complete serial (VIN) number as listed on the title.
32.Year: Enter the model year of the vehicle.
33.Make of Vehicle: Enter the trade name of each vehicle. (MACK, FRHT, FRUE, ect.)
34.Vehicle Type: TR-Tractor, TK-Truck, TT-Truck Tractor, RT-Road Tractor (Wrecker or Mobile Home Toter), ST-Semi Trailer, FT-Full Trailer, BS-Bus
35.Axles (Bus: Seats): Number of axles on power unit only.
36.Combined Axles: Combined number of axles on power unit and trailer(s)
37.Fuel Type: Enter the type of fuel used by the vehicle. D-Diesel, G-gasoline, P-Propane.
38.Unladen Weight: The empty weight of the vehicle fully equipped for service.
39.Combined or Gross Weight: The combined weight of the vehicle and the maximum load to be carried on the combination of vehicle(s).
40.Purchase Price: The price of the vehicle including trade-ins, but excluding sales or use tax or finance charges. Don not show cents. When payments are "taken-over", the purchase price is equity paid plus the amount of principal still owed.
41.Factory Price:
42.2290: Leave blank
43.Power of Attorney: Leave blank
44.Y/N: Will the control and responsibility for the safety of this vehicle be assigned to a different motor carrier during the registration year by lease?
45.Date of Purchase: Enter the month, date and year the vehicle was purchased.
46.Date of Lease: Enter the month, date and year the vehicle was leased.
47.Name of Owner (as it appears on the vehicle Title): Show the name of the owner as it appears on the title.
48.Bus:HP: Enter the total horsepower of the bus.
49.Company US DOT #: Enter the US DOT Number of the motor carrier responsible for the safety of the vehicle if different than the registrant US DOT number.
50.Company TIN #: Enter the TIN Number of the motor carrier responsible for the safety of the vehicle if different than the registrant TIN number.
51.Plate # Replace Transfered: Enter the most recent plate number or if replacing the plate in # 63 then write replace.
52.Ohio County: Enter the Ohio County where the vehicle is garaged.
53.Municipality or Township where the vehicle is garaged: Enter the Municipality or Township where the vehicle is garaged.
54.County Code: Leave blank
55.Lease Agreement: Leave Blank
56.Are you an Owner Operator leased onto a motor carrier?: Enter yes or no. If yes is entered, you must provide a photocopy of your lease agreement!
57.Unit #: Enter the equipment or unit number assigned by the applicant of the vehicle being deleted.
58.Vehicle Identification #: Enter the complete serial (VIN) number as listed on the title of the vehicle being deleted.
59.Year: Enter the model year of the vehicle being deleted.
60.Make of Vehicle: Enter the trade name of each vehicle. (MACK, FRHT, FRUE, ect.) being deleted.
61.Combined or Gross Weight: The combined weight of the vehicle and the maximum load to be carried on the combination of vehicle(s) being deleted.
62.Reason Removed: Enter the reason the vehicle was removed from service (i.e. sold, junked, lease broken, etc.)
63.Transfered Plate #: Enter the complete number of the license plate being transfered.
64.Cab Card/Affidavit: Leave blank
OHIO IRP APPLICATION
26 TYPE OF
27 TYPE OF
1 ACCT #
2 FLEET #
3 SUPP #
4 Registration Months
(Page 1 of 3) Carrier Information
APPLICATION
OPERATION
OHIO IRP PROCESSING CENTER
□ Original
□ Private Carrier(PC)
5 NAME OF REGISTRANT
2222 DIVIDEND DRIVE
□ Renewal
□ Rental Company(RC)
COLUMBUS, OH 43228
□ Add Fleet
□ Haul for Hire(HH)
PHONE 800-477-0007
6 DBA(if any)
□ Add Jurisdiction
□ Household Goods
614-777-8400
Leave
7 OHIO BUSINESS LOCATION
□ Add Vehicle
Mover(HC)
all shaded areas blank Please Type or
(DO NOT USE PO BOX)
Print With Ink
□ Plate Transfer
□ Exempt Commodities
□ Weight Increase
(EX)
8 CITY
8 STATE- OH
10 ZIP CODE
11
TIN
□ Change Information
Type_______________
□ Base Plate Conversion
□ Fleet to Fleet Transfer
12
MAILING ADDRESS
13
SSN
From:
To:
□ Renewal/Transfer/Replace Plate
□ Renewal/Replace Plate
14
CITY
15 STATE
16 ZIP CODE
17
US DOT #
□ Plate Transfer/Replace
18
CONTACT PERSON
19 CONTACT PHONE
20
E-mail
28 REPLACEMENT CREDENTIALS
□ CAB CARD
REASON
21
OHIO TELEPHONE #
22 FAX #
23
IFTA #
□ PLATE
□ LOST
24
□ Check this box if this carrier has intrastate Authority in Wyoming
□ STICKER
□ STOLEN
25
MC #
□ PLATE/STICKER
□ OPTIONAL
YOU WILL LOSE YOUR DRIVER LICENSE IF YOU DRIVE WITHOUT INSURANCE OR OTHER ACCEPTABLE FINANCIAL RESPONSIBILITY COVERAGE
* In Ohio, it is illegal to drive any motor vehicle without insurance or other financial responsibility (FR) coverage.
* It is also illegal for any motor vehicle owner to allow anyone else to drive the owner's vehicle without FR coverage.
* PROOF OF COVERAGE IS REQUIRED: ● Whenever a police officer issues a traffic ticket ● At all vehicle inspection stops ● Upon traffic court appearances and ● Upon random checks by the Registrar of Motor Vehicles
* ANY DRIVER OR OWNER WHO FAILS TO SHOW PROOF OF INSURANCE OR OTHER COVERAGE WILL: ● Lose his or her driver license until requirements are met on first offense and ONE YEAR on second offense and TWO YEARS on additional offenses ● Lose his or her license plates and vehicle registration ● Pay reinstatement fees of $100.00 first offense, $300.00 second offense, and $600.00 any additional offense ● Pay a $50.00 penalty for any failure to surrender his or her driver license, license plates, or registration AND ● Be required to maintain special FR coverage ("High-Risk" insurance or equivalent) on file with the Bureau of Motor Vehicles (BMV) for THREE or FIVE YEARS.
*
ONCE THIS SUSPENSION IS IN EFFECT: Any driver or owner who violates the suspension will have his or her vehicle immobilized and his or her license plates confiscated for at least 30 DAYS first offense and 60 DAYS second
offense. For a third or subsequent offenses, the vehicle will be forfeited and sold and the person will not be permitted to register any motor vehicle in Ohio for FIVE YEARS.
IF YOU ARE INVOLVED IN AN ACCIDENT WITHOUT INSURANCE OR OTHER FR COVERAGE: In addition to all the penalties listed above you may have ● A SECURITY SUSPENSION for TWO YEARS or more and ● A
JUDGMENT SUSPENSION INDEFINITELY (until all damages have been satisfied).
THESE PENALTIES ARE IN ADDITION TO ANY FINES OR PENALTIES IMPOSED BY A COURT OF LAW.
WARNING: THESE LAWS DO NOT PREVENT THE POSSIBILITY THAT YOU MAY BE INVOLVED IN AN ACCIDENT WITH A PERSON WHO HAS NO INSURANCE OR OTHER FR COVERAGE.
WHEN REQUIRED, PROOF OF COVERAGE MAY BE SHOWN BY ANY OF THE FOLLOWING: ● AN INSURANCE POLICY showing automobile liability insurance of at least $12,500 bodily injury per person, $25,000 injury two or more
persons, and $7,500 property damage ● AN INSURANCE IDENTIFICATION CARD (same coverage) ● A SURETY BOND OF $30,000 issued by any authorized surety company or insurance company ● A BMV BOND SECURED BY REAL ESTATE having equity of at least $60,000 ● A BMV CERTIFICATE FOR MONEY OR GOVERNMENT BONDS in the amount of $30,000 on deposit with the Ohio Treasurer of State ● A BMV CERTIFICATE OF SELF-INSURANCE, available only to companies or persons who own at least twenty-six motor vehicles.
I affirm that all owners (or lessees of a leased vehicle) now have insurance or other FR coverage and will not operate or permit the operation of this motor vehicle without FR coverage.
Signature:
Title:
Date:
Reviewed
Date
Input
Invoice Review
Cab Cards Verified
Received
OH-F5-NOV/12 (page1of3)
ACCOUNT #
FLEET #
SUPP #
OHIO IRP APPLICATION (PAGE 2 OF 3)
VEHICLE INFORMATION
All fields are required except for grey shaded areas. Application will be returned if information is missing.
39
30 Weight
34
35 Axles
36 Com-
Combined
40
42 2290
43 Power of
33 Make of
37 Fuel
38 Unladen
Purchase
41 Factory
Group
32
Vehicle
(Bus:
bined
or Gross
Attorney
28 CO
29 Unit #
31 Vehicle Identification #
Year
Type
Seats)
Axles
Weight
Price
V
e
48
51 Plate #
53 Municipality or
54
County
55 Lease
h
45 Date of
46 Date of
47 Name of Owner (as it appears on
Bus:
49 Company
50 Company
Transferred
Township Where
44
Code
Agreement
i
Y/N
Lease
vehicle Title)
HP
TIN #
or Replace
52 Ohio County
Vehicle is Garaged
c
l
56 Are you an Owner Operator leased onto a motor carrier?
□ Yes
□ No
If yes, you must provide a photocopy of your lease agreement!
59
60 Make of
61 Combined or
63 Plate # Transferred or
64 Cab Card/Affidavit
57 Unit #
58 Vehicle Identification #
Gross Weight
62 Reason Removed
Replace
Vehicle Deletion
OH-F5-NOV/12 (page 2 of 3)
Ohio IRP Application (page 3 of 3) Distance and Weight Schedule
Y/N - Mark column with a 'Y' in the jurisdiction where IRP registration is desired or 'N' in which actual distance is shown but registration is not desired. A/E - Mark column with 'E' for Estimated Distance and 'A' for Actual Distance.
Distance - List distance accrued in each jurisdiction in which this fleet traveled during the period July 1 through June 30 of the year preceding the license year for which you are applying.
Weight - Units listed on this application will be authorized to operate in the IRP jurisdictions and at the weights listed below. You must provide a letter of if there is a 10% weight variance.
A CARRIER STATEMENT OF PROPOSED ESTIMATED MILEAGE may be required with all original applications, and any renewal or supplemental applications containing questionable estimated distance. The registrar of motor vehicles may adjust estimated distance determined to be below the acceptable minimum as shown on the estimated mileage chart.
WEIGHT AND DISTANCE INFORMATION BY JURISDICTION
JURISDICTION
A/E
DISTANCE
WEIGHT
OH Ohio
MA Massachusetts
OK Oklahoma
AB Alberta
MB Manitoba
ON Ontario
AL Alabama
MD Maryland
OR Oregon
AK Alaska
ME Maine
PA Pennsylvania
AR Arkansas
MI Michigan
PE Prince Edward Is.
AZ Arizona
MN Minnesota
QC Quebec
BC British Columbia
MO Missouri
RI Rhode Island
CA California
MS Mississippi
SC South Carolina
CO Colorado
MT Montana
SD South Dakota
CT Connecticut
NB New Brunswick
SK Saskatchewan
DC Dist. Of Col.
NC North Carolina
TN Tennessee
DE Delaware
ND North Dakota
TX Texas
FL Florida
NE Nebraska
UT Utah
GA Georgia
NL Newfoundland
VA Virginia
IA Iowa
NH New Hampshire
VT Vermont
ID Idaho
NJ New Jersey
WA Washington
IL Illinois
NM New Mexico
WI Wisconsin
IN Indiana
NS Nova Scotia
WV West Virginia
KS Kansas
NT Northwest Terr.
WY Wyoming
KY Kentucky
NV Nevada
YT Yukon
LA Louisiana
NY New York
MX Mexico
Do not show 0 (zero) actual miles for any jurisdiction you wish to have on your cab card. To estimate your mileage, you may use the Ohio estimated mileage chart or use your own calculations based on the methods provided below
Method A - Submit estimated miles for the fleet, for each jurisdiction(s) using the estimated mileage (chart miles x number of vehicles in the fleet = total mileage) Method B - Submit estimated miles for the fleet, for each jurisdiction(s) and complete a carrier statement of proposed estimated mileage following the instructions on the Carrier Statement of Proposed Estimated Mileage sheet.
OH-F5-NOV/12 (page3of3)
Completing the Ohio IRP Application form is an essential step for vehicle registration under the International Registration Plan. Once you have filled out the form correctly, it will be submitted to the Ohio IRP Processing Center for review. Ensure that all required fields are completed accurately to avoid any delays in processing your application.
When completing the Ohio IRP Application form, you'll need to provide various details about your fleet and business. Key information includes:
Make sure to fill out all required fields accurately to avoid delays in processing your application.
The US DOT number is essential for all IRP registrants. This number identifies your business as a commercial vehicle operator and is required for safety and regulatory compliance. It helps track the movement of commercial vehicles and ensures they meet federal safety standards. If you do not already have a US DOT number, you will need to apply for one before submitting your IRP application.
When filling out the application, you will need to check the box that corresponds to your type of operation. Here are the categories:
Choose the option that best describes your business activities to ensure proper classification and compliance.
If you need to replace credentials or plates, the application provides specific checkboxes for these requests. Indicate the reason for replacement, such as lost or stolen plates. If you are transferring a plate, provide the most recent plate number or write "replace" as necessary. Remember to provide any required documentation, such as proof of loss, to facilitate the replacement process.
Leaving the Account Number field blank when the carrier already has an assigned number can delay processing.
Forgetting to enter the Fleet Number, which is essential for identifying groups of vehicles.
Not providing a Mailing Address or using a post office box when the physical business location must be in Ohio.
Entering the DBA name incorrectly or using the name of a company the registrant is leased to instead of their own business name.
Failing to include the US DOT Number, which is mandatory for all IRP registrants.
Not providing a photocopy of the Ohio telephone bill that shows the registrant's name and address.
Omitting the Vehicle Identification Number (VIN), which is crucial for vehicle registration.
Neglecting to check the appropriate Type of Operation box, which can lead to confusion about the nature of the business.
Leaving the Date of Purchase or Date of Lease blank, which can cause issues with registration timelines.
Not providing the Reason Removed when deleting a vehicle from the application, which is necessary for accurate record-keeping.
When applying for the Ohio IRP Application, several other forms and documents may be required to complete the registration process. These documents provide essential information and ensure compliance with state regulations. Below is a list of commonly used forms that accompany the Ohio IRP Application.
Gathering these documents in advance can streamline the application process and help avoid delays. Each form serves a specific purpose and contributes to ensuring that your registration complies with Ohio's regulations.
The Ohio IRP Application form shares similarities with the Commercial Vehicle Registration Application. Both documents are essential for vehicle owners operating commercial fleets. They require detailed information about the vehicle, including identification numbers, owner details, and operational specifics. Just like the IRP Application, the Commercial Vehicle Registration Application ensures that the appropriate fees are calculated based on the vehicle's weight and type, facilitating compliance with state regulations.
Another document akin to the Ohio IRP Application is the International Fuel Tax Agreement (IFTA) Application. This form also requires specific information about the vehicle and its owner, focusing on fuel usage across different jurisdictions. Similar to the IRP Application, the IFTA Application helps streamline the reporting of fuel taxes, ensuring that carriers pay the correct amounts based on their travel distances and fuel consumption in various states.
The Motor Carrier Authority Application is another related document. Both the Ohio IRP Application and the Motor Carrier Authority Application are necessary for carriers who wish to operate legally across state lines. They require information about the carrier's business structure, vehicles, and operational plans. This ensures that the carrier is properly registered and authorized to transport goods or passengers, thus promoting safety and accountability within the industry.
Additionally, the Vehicle Title Application bears similarities to the Ohio IRP Application. Both forms require detailed information about the vehicle, including its identification number, make, model, and owner details. While the IRP Application focuses on registration for international operations, the Vehicle Title Application is crucial for establishing legal ownership and ensuring that the vehicle can be registered in the owner's name.
The Lease Agreement form is also comparable to the Ohio IRP Application, particularly for owner-operators. Both documents require the disclosure of vehicle information and the parties involved. The Lease Agreement outlines the terms under which a vehicle is leased, while the IRP Application may require documentation of the lease to ensure that the correct registrant is identified for tax and operational purposes.
The Commercial Driver’s License (CDL) Application is another document that shares similarities with the Ohio IRP Application. Both forms require personal information about the driver and details regarding the vehicle being operated. While the CDL Application focuses on the qualifications and licensing of the driver, the IRP Application centers on the registration and operational compliance of the vehicle within interstate commerce.
Finally, the Certificate of Insurance is a crucial document that complements the Ohio IRP Application. Both require details about the vehicle and its owner, ensuring that the vehicle is covered by appropriate insurance. The IRP Application necessitates proof of insurance to confirm that the vehicle can legally operate on public roads, while the Certificate of Insurance serves as a verification of coverage, protecting both the driver and the public.
When filling out the Ohio IRP Application form, there are several important guidelines to follow. Below is a list of things to do and avoid to ensure a smooth application process.
Following these guidelines can help prevent delays in processing your application and ensure that all necessary information is accurately submitted.
Misconceptions about the Ohio IRP Application form can lead to confusion and errors in the registration process. Here are five common misconceptions, along with clarifications to help you navigate the application more effectively.
Many believe that an IRP account number is mandatory for the application. In reality, if you do not yet have an IRP account number, you can leave that field blank.
It’s a common misunderstanding that all fields on the application are optional. However, many fields are required. Missing information can result in the application being returned.
Some applicants think it is acceptable to use a P.O. Box for their business location. The application specifically states that the business location must be a physical address in Ohio, not a P.O. Box.
Many people believe that only commercial carriers need a U.S. DOT number. In fact, all IRP registrants are required to obtain one, regardless of the type of operation.
Some applicants assume they can submit the application without any additional documentation. However, certain documents, such as proof of Ohio telephone service and a lease agreement for owner-operators, are required for a complete application.
Key Takeaways for Filling Out the Ohio IRP Application Form