The New York DOF-1 form is a document used to report changes in a business's name, identification numbers, billing or business address, or telephone number. This form ensures that the New York City Department of Finance maintains accurate tax records for businesses operating within the city. If you need to update your business information, complete the form by clicking the button below.
The New York DOF-1 form serves as a vital tool for businesses operating within the city, allowing them to communicate essential changes in their tax information to the Department of Finance. This form is particularly important for reporting alterations to a business's name, identification numbers, billing or business addresses, and telephone numbers. When completing the DOF-1, businesses must indicate which tax records are affected, selecting from various categories such as General Corporation Tax, Unincorporated Business Tax, and Commercial Rent Tax, among others. Additionally, the form requires businesses to provide both old and new information, ensuring that the Department has accurate and up-to-date records. The effective date of the changes must also be specified, along with the reasons for the update, whether it be a change in business activity or simply an address modification. For those businesses that are no longer operational, the form includes provisions for indicating this status and submitting necessary documentation, such as a Certificate of Dissolution. Completing and submitting the DOF-1 form promptly is crucial, as it helps maintain compliance with city regulations and ensures that businesses receive important correspondence without delay.
FINANCE
NEW ● YORK
THE CITY OF NEW YORK DEPARTMENT OF FINANCE
n y c . g o v / f i n a n c e
D O F
1
NEW YORK CITY DEPARTMENT OF FINANCE
CHANGE OF BUSINESS INFORMATION
USE THIS FORM TO REPORT ANY CHANGES IN YOUR BUSINESS'S NAME, ID NUMBERS, BILLING OR BUSINESS
ADDRESS, OR TELEPHONE NUMBER. (SEE INSTRUCTIONS ON BACK BEFORE COMPLETING.)
SECTION I: TAX RECORD AFFECTED -
Check (✓) the box(es) below to indicate which business and excise tax records should be changed.
■ General Corporation Tax
■ Unincorporated Business Tax
■ Commercial Rent Tax
■ Commercial Motor Vehicle Tax
■ Banking Corporation Tax
■ Retail Beer, Wine and Liquor License Tax
■ Utility Tax
■ Hotel Tax
■ Other (Tax Type)____________________
SECTION II: BUSINESS INFORMATION - Enter in the spaces below the old, new (revised or changed) or out-of-business information.
OLD I NFORM ATI ON
Entity ID (EIN or SSN)
Account ID (see instructions)
Trade Nam e (DBA, etc.)
Legal Nam eBusiness Telephone Num ber
(
)
Business Address
City
State
Zip Code
EFFECTIVE DATE
NEW I NFORM ATI ON
MON TH
DAY
YEAR
........................................................
■ Individual
■ Partnership
■ Corporation
Entity Type (check one)
Billing Address c/o (no. and street)
Reason(s) for change ▼
Change of business activity ▼
Check (✓) if appropriate
■ OUT-OF-BUSINESS
ATTACH: Certificate of Dissolution (if corporation); Notarized Affidavit (if unincorporated business or partnership)
Did you file a final return?
■ YES
■ NO
■INACTIVE IN NEW YORK CITY
ATTACH: Form NYC-245 (if corporation); federal Schedule C (if unincorporated business); federal Form 1065 (if partnership)
SIGN →
HERE
Signature
Title
Date
Once you complete this form, mail it immediately to: New York City Department of Finance, Account Examinations, 59 Maiden Lane, 19th Floor, New York, NY 10038. (If there are no changes to the above information, keep this form in your files. In the event a change occurs, complete the form and send it to us as soon as possible.)
DOF-1 Instructions
Page 2
The purpose of Form DOF-1, Change of Business Information, is to provide a simple and convenient means for you to correct or update your business tax records. Please send us a completed Form DOF-1 whenever there is a change in your business's name, ID number, billing or business address, or telephone number.
If there are currently no changes to your business's information, keep this form in your files. In the event a change occurs, complete the form and send it to us as soon as possible. If you need addition- al forms, call Customer Assistance at ( 212) 504-4036.
SECTION I - TAX RECORD AFFECTED
Indicate which business tax record should be changed by marking
a✔ in the appropriate box( es) in this section. If your change affects a tax not listed, check the box labeled "Other" and enter in the space directly to the right of it the tax type.
SECTION II - BUSINESS INFORMATION
Enter in the spaces available all old and new information regarding your business's operation.
In the OLD INFORMATION area, enter your:
ENTITY ID NUMBER This is the number that is currently used to identify your business tax account. It is the number that either appears on all Department mailing labels you are presently receiv- ing, or it is the number that you entered when you last filed a tax return. This identifying number must be entered in order for us to make any account changes.
Leave this area blank unless you are changing the tax records listed below. If you have more than one account ID number, list the account ID number in the appropriate line in the chart below.
IF THE BUSINESS
THE ACCOUNT ID NUMBER
TAX IS....
TO ENTER IS...
➧ Commercial Rent Tax
➧ Commercial Rent Tax Registration
● Number-------------------------------------------------------------------------------
____________________________________________________________
➧ Commercial Motor Vehicle
➧ Commercial License Plate
➧ Retail Beer, Wine and
➧ License Number
Liquor License Tax
● ---------------------------------------------------------------------------------------------------------
➧ Utility Tax
➧ Utility Tax Registration
➧ Hotel Tax
➧ New York City Certificate
TRADE NAME This is the name that you use in conducting your normal day-to-day business operation.
Your legal name is the name under which your business owns assets or incurs debts. For sole proprietorships, it is the name of the sole proprietor; for corporations, it is the name filed with the New York Secretary of State; and for partnerships, it is the legal name used in the partnership agreement.
The address where your major business activity is physically located.
The number where you can
usually be reached during normal business hours.
In the NEW INFORMATION area, enter the date the new information became effective. Enter your new or revised:
ENTITY TYPE This is the legal form of the taxpayer. Check either individual ( e.g., sole proprietor or self-employed profession- al) , partnership or corporation. If the taxpayer is a limited liability partnership or limited liability company treated as partnership for federal income tax purposes, check partnership. If the taxpayer is a limited liability company treated as a corporation for federal income tax purposes, check corporation. If the taxpayer is a single member limited liability company owned by an individual and disregarded for federal income tax purposes, check individual. See Finance M emorandum 99-1 for additional information about disregarded entities for federal income tax purposes. Finance Memorandum 99- 1 is available on the Department website at nyc.gov/ finance.
ENTITY ID NUMBER If yo u have rec ently rec eived an EIN ( Employer Identification Number) or have otherwise changed your identification number, enter the new number here. ( If there is no change, leave this space blank.)
ACCOUNT ID NUMBER ( SEE ABOVE)
TRADE NAME ( SEE ABOVE)
LEGAL NAME ( SEE ABOVE)
BUSINESS ADDRESS AND TELEPHONE NUMBER ( SEE ABOVE)
The address where you now want us to send all of your tax returns and notices. Be sure to include your street name and number, city and post office box number, if any. ( If there is no change, leave this space blank.)
Enter the specific reaso n( s) fo r sending us this form ( i.e., change of name, change of ID number, change of entity, change of address, etc.) .
Enter any other pertinent information that will help us to properly change information about your tax records. ( If you need more space, attach a sheet to this form.)
SIGNATURE Sign your name and enter your title and the date in the spaces provided. Send your completed form to:
NYC DEPARTMENT OF FINANCE ACCOUNT EXAMINATIONS
5 9 MAIDEN LANE, 1 9 TH FLOOR NEW YORK, NY 1 0 0 3 8
PRIVACY ACT NOTIFICATION
The Federal Privacy Act of 1974, as amended, requires agencies requesting Social Security Numbers to inform individuals from whom they seek this information as to whether compliance with the request is voluntary or mandatory, why the request is being made and how the information will be used. The disclosure of Social Security Numbers for taxpayers is mandatory and is required by sec- tion 11-102.1 of the Administrative Code of the City of New York. Such numbers disclosed on any report or return are requested for tax administration purposes and will be used to facilitate the pro- cessing of tax returns and to establish and maintain a uniform system for identifying taxpayers who are or may be subject to taxes administered and collected by the Department of Finance, and, as may be required by law, or when the taxpayer gives written authorization to the Department of Finance for another department, person, agency or entity to have access ( limited or otherwise) to the information contained in his or her return.
DOF-1 2006
Completing the New York DOF-1 form is a necessary step for any business that needs to report changes in its information. This form allows you to update your business's name, identification numbers, address, and contact details. Once you have filled out the form accurately, it is essential to mail it promptly to ensure that your records are updated without delay.
The New York DOF-1 form is used to report changes in your business's name, identification numbers, billing or business address, or telephone number. It ensures that the Department of Finance has up-to-date information regarding your business tax records.
Any business entity operating in New York City that experiences changes in its information must complete the DOF-1 form. This includes corporations, partnerships, and sole proprietorships. If your business is out of operation, you still need to file this form to notify the Department of Finance.
The form requires both old and new information, including:
Additionally, you must indicate the reason for the changes and the effective date of those changes.
After completing the form, mail it to the New York City Department of Finance at the following address:
New York City Department of Finance Account Examinations 59 Maiden Lane, 19th Floor New York, NY 10038
While there is no specific deadline, it is advisable to submit the DOF-1 form as soon as any changes occur. This helps prevent issues with your business tax records and ensures compliance with city regulations.
If there are no changes to your business information, you should keep the DOF-1 form in your records. If changes occur in the future, complete and submit the form at that time.
Yes, if applicable, you must attach certain documents based on your business type. For corporations, a Certificate of Dissolution is required if the business is out of operation. For unincorporated businesses or partnerships, a notarized affidavit is necessary. Additionally, if your business is inactive, attach Form NYC-245 or relevant federal forms.
If your business has multiple account ID numbers, you should list each one in the appropriate section of the DOF-1 form. This ensures that all relevant records are updated accordingly.
If you need further assistance, you can contact Customer Assistance at (212) 504-4036. They can provide guidance on completing the form and answer any specific questions you may have.
Neglecting to Check the Appropriate Tax Records: One common mistake is failing to indicate which business tax records need to be changed. It is crucial to mark the correct boxes in Section I to ensure that all relevant records are updated.
Inaccurate Entity Identification: Providing incorrect Entity ID numbers can lead to significant delays in processing. This number must match the one used in prior tax filings or Department communications.
Leaving Old Information Blank: Some individuals mistakenly leave the "Old Information" section blank. This section is vital for the Department of Finance to identify which records are being updated.
Omitting the Effective Date: Failing to include the effective date of the changes can create confusion. It is essential to specify when the new information becomes applicable.
Incorrectly Filling Out Contact Information: Providing an outdated or incorrect business telephone number can hinder communication. Ensure that the contact number is current and reachable during business hours.
Not Including Required Attachments: Forgetting to attach necessary documents, such as a Certificate of Dissolution or notarized affidavit, can result in the rejection of the form.
Ignoring Signature Requirements: Some people overlook the need for a signature. The form must be signed and dated by an authorized individual to be valid.
Failing to Submit Promptly: Delaying the submission of the form after changes occur can lead to complications. It is advisable to send the completed form immediately after any updates.
The New York DOF-1 form is an essential document for businesses that need to update their tax records with the New York City Department of Finance. However, it is often accompanied by several other forms and documents that facilitate various aspects of business operations and compliance. Below is a list of related documents that may be required alongside the DOF-1 form.
Understanding these accompanying forms can help streamline the process of updating business information with the Department of Finance. Proper documentation ensures compliance and can prevent potential legal issues down the line. Always consult with a professional if you have questions about which forms are necessary for your specific situation.
The New York DOF-1 form is similar to the IRS Form 8822, which is used to change an address for federal tax purposes. Just as the DOF-1 allows businesses to update their business name, address, and contact information with the New York City Department of Finance, Form 8822 serves a similar purpose for individuals and businesses at the federal level. Both forms require the taxpayer to provide their old information and the new details that need to be updated, ensuring that tax records remain accurate and up-to-date.
Another document akin to the DOF-1 is the New York State Form DTF-95, which is the Application for a New York State Certificate of Authority. This form is necessary for businesses to register for sales tax collection. Like the DOF-1, the DTF-95 requires businesses to provide identifying information, such as their business name and address. Both forms are crucial for maintaining compliance with tax obligations and ensuring that the correct tax records are linked to the business entity.
The California Statement of Information (Form SI-550) is also comparable to the DOF-1 form. This document is required for corporations and limited liability companies in California to report changes in their business information. Similar to the DOF-1, the SI-550 requests updated information regarding the business's name, address, and officers. Both forms serve as a means to keep state records accurate and help prevent potential legal issues arising from outdated information.
The Florida Department of State's Annual Report is another document that shares similarities with the DOF-1. Businesses in Florida must file this report annually to confirm or update their business details. Just like the DOF-1, the Annual Report requires businesses to provide their current address, registered agent, and other essential information. This ensures that the state has the most current records for tax and legal purposes.
Additionally, the Texas Franchise Tax Report serves a similar function to the DOF-1. This report is filed by businesses in Texas to report their income and pay any franchise taxes owed. Like the DOF-1, it includes sections for updating business information, such as the name and address. Both forms aim to keep tax authorities informed about the business's status and ensure compliance with state tax laws.
Lastly, the IRS Form 1065, which is the U.S. Return of Partnership Income, is relevant in this context. While primarily focused on reporting income, it also requires partnerships to provide their current business information. If any changes occur, such as a change in the business name or address, the form must be updated accordingly. This is similar to the DOF-1's purpose of keeping New York City’s tax records accurate and reflective of the business's current status.
When filling out the New York DOF-1 form, keep these important tips in mind:
Following these guidelines will help ensure your form is processed smoothly and efficiently.
Misconceptions about the New York DOF-1 form can lead to confusion and delays in updating business information. Here are ten common misconceptions, along with clarifications:
Understanding these misconceptions can help business owners navigate the process of updating their information more effectively.
When filling out the New York DOF-1 form, it's important to keep several key points in mind. Here are some essential takeaways to ensure a smooth process:
By following these takeaways, you can navigate the process of updating your business information with confidence and ease.