The Kansas Cr 16 form is a vital document used for registering businesses for various tax types in the state of Kansas. Whether you're starting a new venture, purchasing an existing business, or simply adding a new tax type, this form helps ensure compliance with state tax regulations. To get started on your application, fill out the form by clicking the button below.
The Kansas Cr 16 form serves as a vital tool for businesses seeking to navigate the complexities of tax registration within the state. This application is essential for those registering for various tax types, whether starting a new business, purchasing an existing one, or adding additional tax types. The form is divided into several parts, each requiring specific information. Part 1 allows applicants to indicate the reason for their application, such as registering for new tax types or business locations. In Part 2, businesses can select from a range of tax types, including Retailers’ Sales Tax and Withholding Tax, among others. Each tax type has corresponding parts that must be completed to ensure compliance. Furthermore, Part 3 gathers crucial business information, such as ownership structure, business name, and contact details. This section is particularly important as it lays the groundwork for understanding the business's operational framework. In addition, the form addresses location specifics, sales tax obligations, and ownership disclosures, making it a comprehensive document for tax registration. For businesses operating in Kansas, understanding the nuances of the Kansas Cr 16 form is critical for legal compliance and successful operation.
KANSAS BUSINESS TAX APPLICATION
PART 1 – REASON FOR APPLICATION (mark one) NOTE: If registered but adding another business location, you need only complete CR-17 (page 11).
Registering for additional tax type(s) Started a new business
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RCN
FOR OFFICE USE ONLY
PART 2 – TAX TYPE (check the box for each tax type or license requested and complete the required Parts of this application).
Retailers’ Sales Tax
Dry Cleaning Surcharge
(Complete Parts 1, 2, 3, 4, 5 & 12)
Retailers’ Compensating Use Tax
Liquor Enforcement Tax
(Complete Parts 1, 2, 3, 4, 8 & 12)
Consumers’ Compensating Use Tax
Liquor Drink Tax
(Complete Parts 1, 2, 3, 4, 9 & 12)
Withholding Tax
Cigarette Vending Machine Permit
(Complete Parts 1, 2, 3, 4, 6 & 12)
(Complete Parts 1, 2, 3, 4, 10 & 12)
Transient Guest Tax
Retail Cigarette/Electronic Cigarette License
Tire Excise Tax
Corporate Income Tax
(Complete Parts 1, 2, 3, 4, 7 & 12)
Vehicle Rental Excise Tax
Privilege Tax
Nonresident Contractor
(Complete Parts 1, 2, 3, 4, 5, 11 & 12)
Water Protection/Clean Drinking Water Fee
IMPORTANT: Businesses are required to electronically file returns and/or reports for
Kansas Retailers’ Sales, Compensating Use, Withholding, Liquor Drink, Liquor Enforcement, Cigarette, Consumable Materials and Tobacco taxes. See the electronic file and pay options available to you on page 13, or visit
our website at ksrevenue.gov.
PART 3 – BUSINESS INFORMATION (please type or print).
1. Type of Ownership (check one):
Sole Proprietor
Limited Partnership
General Partnership
Limited Liability Partnership
Limited Liability Company
Federal Government
Other Government
Non-Profit Corporation
Limited Liability Sole Member
Other:_________________________________
S Corporation
Date of Incorporation:_________________________________________________
State of Incorporation:_______________________________________
C Corporation
2.Business Name: ______________________________________________________________________________________________________________________________________________________________________
3.Business Mailing Address (include apartment, suite, or lot number): __________________________________________________________________________________________________________
City: ___________________________________________________________________ County: ___________________________________ State:____________ Zip Code:___________________________
4. Business Phone: ______________________________________________________________
Business Fax: _______________________________________________________
Email:_________________________________________________________________________________________________________
5.Business Contact Person (By filling out Part 3, line 5 of this Business Tax Application you authorize this person or entity to receive, discuss and inspect confidential tax information on your behalf with the Kansas Department of Revenue. This authorization will remain in effect until you revoke it.):
Name: _______________________________________________________________________________________________________________________ SSN:______________________________________________
Country:___________________________ Contact Address: __________________________________________________________________________________________________________________________
City: ___________________________________________________________________ State: ________________ Zip Code: _________________________
County: ______________________________
Phone:___________________________________ Email:______________________________________________________________________________________
6.Federal Employer Identification Number (EIN): __________________________________________________________________ (DO NOT enter Social Security number here)
7. Accounting Method (check one): Cash Basis Accrual Basis
8.Describe your primary (taxable) business activity: __________________________________________________________________________________________________________________________
Enter business classification NAICS Code (see instructions on page 5): ________________________________________________________________________________________________
9.Parent Company Name (if applicable): ___________________________________________________________________________________________________________________________________________
Parent Company EIN: ______________________________________________________
Parent Company Address (include apartment, suite, or lot number): __________________________________________________________________________________________________________
City: ____________________________________________________ County: ___________________________________________________ State:_______________ Zip Code: __________________________
10.Subsidiaries (if applicable). If more than two, list them on a separate sheet and enclose it with this form.
Name: ________________________________________________________________________________________________________________ EIN:__________________________________________________________
Company Address (include apartment, suite, or lot number): _____________________________________________________________________________________________________________________
City: ____________________________________________________ County: ___________________________________________________
State:_______________ Zip Code: __________________________
Name: _______________________________________________________________________________________________________________
EIN:__________________________________________________________
Company Address (include apartment, suite, or lot number): ____________________________________________________________________________________________________________________
CR-16 (Rev. 6-22)
(Part 3 continues on next page)
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ENTER YOUR EIN:_____________________________________________________
OR
SSN: _______________________________________________________
PART 3 – (CONTINUED)
11. Have you or any member of your firm previously held a Kansas tax registration number?No Yes If yes, list previous number or
name of business:______________________________________________________________________________________________________________________________________________________________________
12.List all Kansas registration numbers currently in use:_____________________________________________________________________________________________________________________
13.List all registration numbers that need to be closed due to the filing of this application:______________________________________________________________________
________________________________________________________________________________________________________________________________________________________________________________________________
14. Are you registered with Streamlined Sales Tax (SST)? No Yes If yes, enter SST ID #: S_____________________________________
PART 4 – LOCATION INFORMATION (If you have only one business location, complete Part 4. If you have more than one location, complete Part 4 and form CR-17 for each additional location. This form is on page 11).
1.Trade name of business: _____________________________________________________________________________________________________________________________________________________________
2.Business Location (include apartment, suite, or lot number): ___________________________________________________________________________________________________________
City: _____________________________________________________ County: _________________________________________________ State:______________ Zip Code: __________________________
3. Is the business location within the city limits?
4.Describe your primary business activity: _______________________________________________________________________________________________________________________________________
Enter business classification NAICS Code (see instructions on page 5):___________________________________________________________________________________________
5.Business phone number:________________________________________________
6.Is your business engaged in renting or leasing motor vehicles? Yes No Are the leases for more than 28 days? Yes No
7.
Is this location a hotel, motel, or bed and breakfast? No Yes If yes, number of sleeping rooms available for rent/lease: _____________
If 3 rooms or less, do you have retail sales or rentals other than those included in the price of the sleeping accommodations? Yes No
8.
Do you sell new tires and/or vehicles with new tires? Yes
No
Estimate your monthly tire tax ($.25 per tire): $ ____________________
9.
If you are a dry cleaner or laundry retailer, do you have satellite locations or agents in businesses not classified as a dry cleaning or laundry
facility? No Yes If yes, enclose a schedule with name, business type, address, city, state, and zip code of each satellite location.
10. Are you a public water supplier making retail sales of water delivered through mains, lines, or pipes? Yes No
11. Do you make retail sales of motor vehicle fuels or special fuels? No Yes
If yes, you must also have a Kansas Motor Fuel
Retailers License. Complete and submit application form MF-53 for each retail location.
PART 5 – SALES TAX AND COMPENSATING USE TAX
1.
Date retail sales/compensating use began (or will begin) in Kansas under this ownership: _____________________________________
2.
Do you operate more than one business location in Kansas?
Yes
If yes, how many? _________ (Complete a form CR-17
(page 11)) for each location in addition to the one listed in PART 4. Sales for all locations are reported on one return.)
3.
Will sales be made from various temporary locations? Yes
4.
Do you ship or deliver merchandise to Kansas customers? Yes
5.
Do you purchase merchandise, equipment, fixtures, and other items outside Kansas for your own use (not for resale) in Kansas on
which you are not charged a sales tax? Yes No
6.
Estimate your annual Kansas sales or compensating use tax liability:
$400 and under (annual filer)
$401 - $4,000 (quarterly filer)
$4,001 and more (monthly filer)
7.If your business is seasonal, list the months you operate: _______________________________________________________________________________________________________________
8.Do you perform labor services in connection with the construction, reconstruction, or repair of commercial buildings or facilities?
Yes No
9. Do you sell natural gas, electricity, or heat (propane gas, LP gas, coal, wood) to residential or agricultural customers? Yes No
10.
Are you a remote seller? (See instructions) Yes
11.
Are you a marketplace facilitator? (See instructions)
12. As a marketplace facilitator, do you wish to report your retailer's compensating use tax collected from direct sales made by you separately
from the tax you collected from sales you facilitated on behalf of marketplace sellers?
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PART 6 – WITHHOLDING TAX
Date you began making payments subject to Kansas withholding:________________________________
Estimate your annual Kansas withholding tax: $200 and under (annual filer)
$201 to $1,200 (quarterly filer)
$1,201 to $8,000 (monthly filer)
$8,001 to $100,000 (semi-monthly filer)
$100,001 and above (quad-monthly filer)
If your withholding reports and returns are prepared by a payroll service, complete the following information about the payroll company:
Name: _____________________________________________
EIN: ___________________________
Phone: _________________________________
City:_________________________________________ County: ______________________________
State: ___________ Zip Code: _____________
Did you hire a home health provider; commonly referred to as a Financial Management Service (FMS), to report withholding for this
registration? No Yes If yes, provide name and Employer ID Number (EIN) of the FMS.
Name:___________________________________________________________________________
EIN: ____________________________
PART 7 – CORPORATE INCOME TAX OR PRIVILEGE TAX
1.Date corporation began doing business in Kansas or deriving income from sources within Kansas: _______________________________
2.Name and EIN you will use to report federal income/expenses (if different than what is reported in PART 3, questions 2 and 6): Name:______________________________________________________________________________ EIN:____________________________________
If your business is a financial institution, check the appropriate box: Bank Savings and Loan
Check type of tax year: Calendar Year Fiscal Year If fiscal year, provide year-end date: Month _______ Day _________
If your business is a cooperative or political subdivision, check the appropriate box: Cooperative
Political Subdivision
PART 8 – LIQUOR ENFORCEMENT TAX
1.Date of first sales of alcoholic liquor: ______________________________________
Check type of license: Retail Liquor Store
Distributor
Farm Winery/Outlet
Special Order Shipping
Will you be selling other goods or services in addition to alcoholic liquor? Yes
Microbrewery or Microdistillery
Producer
Farmers Market Sales Permit
Other
PART 9 – LIQUOR DRINK TAX
Date of first sales of alcoholic beverages: _________________________________
Check type of license: Class “A” or “B” Club
Public Venue
Caterer
Hotel or Hotel/Caterer
Drinking Establishment
Drinking Establishment/Caterer
PART 10 – CIGARETTE TAX AND CONSUMABLE MATERIAL TAX
Do you make retail sales of regular and/or electronic cigarettes over-the-counter, by mail, by phone, or over the internet? No Yes
If yes, you must enclose with this application a check or money order for $25 for each location and provide your email or Web page address:
__________________________________________________________________________________________________________________________________
2.If you sell regular cigarettes (not e-cigarettes), provide the name of your wholesaler(s): ______________________________________________
3.If you sell electronic cigarettes, provide the name of your wholesaler(s): _____________________________________________________________
4. Will you be the operator of cigarette vending machines? No Yes If yes, enclose form CG-83 listing the machine brand name
and serial number for each machine, along with the DBA name and location address where each machine will be located. Also enclose a check or money order for $25 for each machine.
5.Name of the company/corporation with whom you have a fuel supply agreement/retailing agreement (e.g., Shell, BP, Phillips 66, Conoco):
6.If you are a distributor or manufacturer of consumable material, or if you are a retailer who sells consumable material on which the consumable material tax has not been paid, you must complete and submit form EC-1, Application for Consumable Material Tax Registration, to the Department of Revenue.
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ENTER YOUR EIN: _____________________________________________________
PART 11 – NONRESIDENT CONTRACTOR (see instructions)
If registering for more than one contract, enclose a separate page for each contract.
1.Total amount of this contract: $ __________________________________
Required bond:
$1,000
8% of Contract
4% of Contract (enclose a copy of the project exemption certificate)
List who contract is with: __________________________________________________________________________________
Phone: __________________________________________________
4.Location of Kansas project (include apartment, suite, or lot number): _______________________________________________________________________________________________
City: ____________________________________________________________ County:______________________________________________ State:______________ Zip Code: ______________________
5.Starting date of contract: _________________________________________________ Estimated contract completion date: ___________________________
6.Subcontractor’s name (If more than one, enclose an additional page): _____________________________________________________________________________________________
Street Address: ______________________________________________________________ City: _______________________________________ State: ______________ ZIP Code: ____________________
7.Subcontractor’s EIN: ______________________________________________________
8.Subcontractor’s portion of contract: $_____________________________
PART 12 – OWNERSHIP DISCLOSURE AND SIGNATURE STATEMENT
List ALL owners, partners, corporate officers, and directors. Provide the personal information and signatures of all persons who have control or authority over how business funds or assets are spent. If more space is needed, attach additional pages.
Certification: To the best of my knowledge and belief the information on this application is true, correct, and complete. If the business fails to report or pay appropriate state taxes, any individual who is responsible for the tax authorizes the Secretary of Revenue or his/her designee to research the credit history of the business or that individual.
_______________________________________________________________________________________________________
X____________________________________________________________________________________
Printed full proper name of owner, partner, or corporate officer
Signature of owner, partner, or corporate officer
Date
SSN: _______________________________________________________________________________________________
Title: __________________________________________________________________________________
Home address:__________________________________________________________________________________
_______________________________________________________________________________________
City
State
Zip Code
Home phone: _______________________________________
Email:________________________________________________________________________
Percent of Ownership:___________________%
Do you have control or authority over how business funds or assets are spent?
Date that you became the owner, partner, or corporate officer of this business: _____________________________________
Send this form and any payments to: Kansas Department of Revenue, PO Box 3506, Topeka KS 66625-3506
or FAX to 785-291-3614. For assistance call 785-368-8222.
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Filling out the Kansas CR 16 form is essential for registering your business for various tax types in the state. It is important to provide accurate information to ensure compliance with state regulations. Below are the steps to complete the form effectively.
The Kansas CR 16 form is a Business Tax Application. It is used by businesses to register for various tax types in the state of Kansas. This includes taxes such as Retailers’ Sales Tax, Withholding Tax, and Corporate Income Tax, among others. The form helps the Kansas Department of Revenue track and manage business tax obligations effectively.
Any individual or entity starting a new business, purchasing an existing business, or registering for additional tax types in Kansas must complete the Kansas CR 16 form. It is essential for ensuring compliance with state tax laws and regulations.
The form requires detailed information about the business, including:
Additionally, specific parts of the form must be completed depending on the tax types being applied for.
The completed Kansas CR 16 form should be sent to the Kansas Department of Revenue. You can mail it to PO Box 3506, Topeka, KS 66625-3506. Alternatively, you can fax it to 785-291-3614. Ensure that all required information is filled out accurately to avoid delays in processing.
While there is no fee specifically for submitting the Kansas CR 16 form, certain tax types may require additional fees or payments. For example, if you are applying for a cigarette vending machine permit, a fee of $25 per machine is required. Always check the specific tax type requirements for any associated costs.
Failing to submit the Kansas CR 16 form can lead to penalties and interest on unpaid taxes. Additionally, your business may not be legally registered to operate in Kansas, which could result in further legal complications. It is crucial to complete and submit the form to ensure compliance with state regulations.
If you need to make changes after submitting the Kansas CR 16 form, you may need to contact the Kansas Department of Revenue directly. They can provide guidance on how to amend your application and ensure that all information is accurate and up-to-date.
If you operate more than one business location, you must complete the Kansas CR 16 form for each location. Additionally, you will need to fill out Form CR-17 for each additional location to ensure that all sites are properly registered with the state.
For detailed information about specific tax types and their requirements, you can refer to the Kansas Department of Revenue's website at ksrevenue.org. The site provides comprehensive resources, including instructions and guidelines for various taxes.
If you have questions or need assistance with the Kansas CR 16 form, you can call the Kansas Department of Revenue at 785-368-8222. Their staff can help clarify any concerns and guide you through the application process.
Incorrect Reason for Application: Failing to mark the correct reason for applying can lead to delays. Ensure you select the appropriate box, whether registering for a new business or adding a tax type.
Missing Required Parts: Each tax type has specific parts that must be completed. For instance, if you check the Retailers’ Sales Tax, ensure you fill out Parts 1, 2, 3, 4, 5, and 12.
Incomplete Business Information: Providing incomplete or inaccurate business information, such as the business name or mailing address, can cause processing issues. Double-check all entries for accuracy.
Incorrect Tax Type Selection: Selecting a tax type that does not apply to your business can lead to complications. Carefully review the list of tax types and ensure you check only those relevant to your operations.
Neglecting to Provide EIN: Entering a Federal Employer Identification Number (EIN) is crucial. Do not confuse this with your Social Security number; ensure you provide the correct EIN.
Failure to List All Owners: All owners, partners, and corporate officers must be disclosed. Omitting any individuals can lead to legal issues down the line.
Not Signing the Form: A signature is required to validate the application. Ensure that all relevant parties sign and date the form before submission.
Missing Contact Information: Providing a business contact person with their phone number and email is essential. This allows the Department of Revenue to reach you if there are questions about your application.
Ignoring Submission Guidelines: Be sure to follow the submission guidelines, including where to send the form and any payments. Failure to adhere to these instructions can delay processing.
The Kansas Cr 16 form is an essential document for individuals and businesses registering for various tax types in the state of Kansas. Alongside this form, several other documents may be required to complete the registration process. Below is a list of commonly used forms that are often submitted with the Kansas Cr 16.
Each of these forms serves a specific purpose and is vital for ensuring that businesses comply with Kansas tax laws. Properly completing and submitting these documents can help facilitate a smooth registration process and avoid potential issues with tax compliance.
The Kansas Form CR-16 shares similarities with the IRS Form SS-4, which is used to apply for an Employer Identification Number (EIN). Both forms require detailed business information, including ownership structure and contact details. They serve as applications for tax registration, ensuring that businesses comply with federal and state tax regulations. The completion of both forms is essential for businesses to operate legally and to fulfill their tax obligations.
Another document similar to the Kansas CR-16 is the Kansas Business Entity Formation document. This form is necessary for establishing a business entity, such as an LLC or corporation. Like the CR-16, it requires information about the business structure, ownership, and contact details. Both forms are vital for businesses to be recognized legally and to ensure compliance with state laws.
The Kansas Sales Tax Registration form is also comparable to the CR-16. This document is specifically for businesses that sell taxable goods or services. Both forms require information on the type of ownership and the nature of the business. They help the state track businesses for tax purposes and ensure that sales tax is collected appropriately.
Additionally, the Kansas Withholding Tax Registration form is similar to the CR-16. This form is used by employers to register for withholding taxes from employee wages. Both forms require details about the business, including ownership and contact information. They help ensure that businesses meet their tax obligations related to employee compensation.
The Kansas Corporate Income Tax form is another document that parallels the CR-16. This form is used by corporations to report income and calculate taxes owed. Both forms require similar business information, such as ownership structure and contact details. They are essential for ensuring that businesses comply with state tax regulations.
The Kansas Liquor License Application is also akin to the CR-16. This document is required for businesses selling alcoholic beverages. Both forms necessitate comprehensive business information and ensure compliance with state laws. They help regulate the sale of alcohol and ensure that businesses adhere to licensing requirements.
The Kansas Nonprofit Corporation Registration form shares similarities with the CR-16 as well. This form is used to establish a nonprofit entity in Kansas. Both documents require detailed information about the organization, including ownership and purpose. They help ensure that nonprofits are recognized legally and can operate within the state.
The Kansas Contractor Registration form is another document similar to the CR-16. This form is necessary for contractors to register with the state for tax purposes. Both forms require information about the business structure and nature of operations. They ensure that contractors comply with state regulations and tax obligations.
The Kansas Personal Property Tax Declaration form is also comparable to the CR-16. This form is used to report personal property owned by a business. Both forms require detailed business information and help the state assess taxes owed on business assets. They are essential for maintaining accurate tax records and compliance.
Lastly, the Kansas Business License Application is similar to the CR-16. This document is required for various types of businesses to obtain the necessary licenses to operate legally. Both forms ask for detailed business information and ownership structure. They ensure that businesses meet local regulations and can operate without legal issues.
When filling out the Kansas CR 16 form, attention to detail is crucial. Here’s a list of ten things you should and shouldn’t do to ensure your application is processed smoothly.
Completing this form accurately is essential for your business. Errors or omissions can lead to delays or complications with your tax registration. Take the time to ensure everything is correct before submission.
Understanding the Kansas Cr 16 form can be challenging, and several misconceptions can lead to confusion. Here are nine common misconceptions explained:
Being aware of these misconceptions can help streamline the application process and ensure compliance with Kansas tax regulations.
When filling out the Kansas Cr 16 form, it’s essential to understand its purpose and the information required. Here are some key takeaways to help guide you through the process: