The Illinois School Transfer Form is a crucial document designed for students moving out of their current school district. It verifies whether a student is “in good standing” and ensures their medical records are complete. Completing this form is essential for a smooth transition to a new school, so be sure to fill it out by clicking the button below.
The Illinois School Transfer form plays a crucial role in the transition of students moving between public school districts within the state. This form is mandated by Section 2-3.13a of the Illinois School Code and serves multiple purposes. It verifies whether a student is in good standing with their current school, which means they are not facing disciplinary actions such as suspension or expulsion. Additionally, the form confirms that the student's medical records are complete and up-to-date, ensuring a smooth transfer process. Schools are required to provide this form to students who are relocating, as it is essential for enrollment in the new district. Without this documentation, new schools are not obligated to accept the student. The form must be filled out with specific details, including the student's identification number, personal information, and the name of the new school and principal. It is important to note that the completed form should be sent directly to the new school, rather than returned to the Illinois State Board of Education. This requirement underscores the form's significance in facilitating a seamless transition for students and maintaining educational continuity.
ILLINOIS STATE BOARD OF EDUCATION
Public School and Recognition Division
100 West Randolph Street, Suite 14-300
Chicago, Illinois 60601
STUDENT IDENTIFICATION NUMBER
(9-digits)
STUDENT TRANSFER FORM
In accordance with Section 2-3.13a of the School Code, all public school districts are to provide this form to any student who is moving out of the school district to verify whether or not the student is “in good standing” and, whether or not their medical records are up-to- date and complete as deined in Section 2-3.13a. “In good standing” means that the student is not being disciplined by an out-of-school suspension or expulsion, and is entitled to attend classes, as of the date of this form. No public school district is required to admit a new student unless they can produce this form from the student’s previous Illinois public school district. This form is not to be returned to the Illinois State Board of Education. It is to be sent directly to the student’s new school they will be attending.
NAME OF STUDENT (Last, First, Middle)
BIRTHDATE (Month, Day, Year)
GENDER
GRADE LEVEL
Male
Female
ADDRESS OF STUDENT (Street, City, State, Zip Code)
NAME OF PARENT OR GUARDIAN
PARENT/GUARDIAN TELEPHONE (Include Area Code)
Home
Work
ADDRESS OF PARENT OR GUARDIAN (Street, City, State, Zip Code)
DISTRICT NAME AND NUMBER TRANSFERRING TO
NEW DISTRICT ADDRESS (Street, City, State, Zip Code)
NAME OF SCHOOL STUDENT WILL BE TRANSFERRING TO
NAME OF PRINCIPAL AT NEW SCHOOL
Please check () the appropriate box.
I hereby attest that the above student is “in good standing” and that all medical records for the above student are up-to-date and complete as of the date of this form.
The above student’s medical records are not up-to-date and complete as documented in the student’s permanent records.
I hereby attest that the above student is not “in good standing” due to a current suspension and/or expulsion
from _______________________________________ until _______________________________________; but is entitled
to transfer in accordance with Section 2-3.13a (105 ILCS 5/2-3.13a), unless the receiving district has, pursuant to Section 2-3.13a, adopted a policy providing that if a student is suspended or expelled for any reason from any public or private school in this or any other state, the student must complete the entire term of the suspension or expulsion before being admitted into the school district. This policy may allow placement of the student in an alternative school program established under Article 13A of this Code, if available, for the remainder of the suspension or expulsion.
from _______________________________________ until _______________________________________ and is not eligible
for transfer for knowingly possessing in a school building or on school grounds a weapon as deined in the Gun Free Schools Act (20 U.S.C. 8921 et seq.); for knowingly possessing, selling, or delivering in a school building or on school grounds a controlled substance or cannabis; or for battering a staff member of the school.
NAME OF PRINCIPAL
SCHOOL PHONE (Include Area Code)
COUNTY
DISTRICT NAME AND NUMBER
DISTRICT ADDRESS (Street, City, State, Zip Code)
_________________________
_____________________________________
Date
Signature of Principal
ISBE 33-78 (3/15) THIS FORM IS TO BE SENT DIRECTLY TO THE STUDENT’S NEW SCHOOL THEY WILL BE ATTENDING.
Filling out the Illinois School Transfer form is a straightforward process that ensures your child’s educational transition is smooth. Once completed, this form needs to be sent directly to the new school your child will be attending. Below are the steps to guide you through filling out the form correctly.
The Illinois School Transfer form is a document that verifies a student's status when transferring from one public school district to another within Illinois. It confirms whether the student is “in good standing” and if their medical records are complete and up-to-date. This form is essential for the new school to admit the student.
The transfer form must be completed by the current school’s principal or authorized representative. It is important to ensure that all necessary information about the student is accurately provided. Parents or guardians may also need to provide information, but the completion of the form is primarily the responsibility of the school.
“In good standing” indicates that the student is not currently facing any disciplinary actions such as out-of-school suspension or expulsion. This status allows the student to continue attending classes and is a requirement for transferring to a new school.
If your child is under suspension or expulsion, it is crucial to indicate this on the transfer form. The new school may have specific policies regarding the admission of students with disciplinary issues. They may require that the student complete the terms of their suspension or expulsion before being admitted.
The completed Illinois School Transfer form should be sent directly to the new school that the student will be attending. It should not be returned to the Illinois State Board of Education. Ensuring the new school receives this form is vital for a smooth transfer process.
The transfer form requires several key pieces of information, including:
If the medical records are not complete or up-to-date, this must be noted on the transfer form. The new school may require that these records be updated before the student can be fully enrolled. It’s important to address any medical documentation issues as soon as possible.
Yes, a student can be denied admission if they do not provide the transfer form or if the form indicates that they are not “in good standing.” Additionally, if the student has a history of serious disciplinary issues, the new school may have policies that affect their admission status.
While there is no specific statewide deadline, it is advisable to submit the transfer form as soon as the decision to transfer has been made. This ensures that the new school has ample time to process the form and prepare for the student’s arrival.
Incomplete Student Information: Failing to provide the full name of the student, including last, first, and middle names, can lead to confusion. Make sure to fill in all required fields accurately.
Missing Student Identification Number: Forgetting to include the 9-digit student identification number is a common error. This number is essential for processing the transfer.
Incorrect Birthdate Format: Entering the birthdate in the wrong format can cause delays. Always use the Month, Day, Year format as specified.
Not Attesting to Good Standing: Failing to check the appropriate box regarding the student's standing can result in the form being rejected. Ensure this is completed correctly.
Missing Parent or Guardian Information: Omitting the name and contact details of the parent or guardian can hinder communication. Make sure to provide accurate information.
Incorrect New School Information: Providing the wrong name or address of the new school can lead to miscommunication. Double-check this information before submitting.
Not Sending the Form to the Right Place: Remember, this form should not be sent to the Illinois State Board of Education. It must go directly to the new school the student will attend.
When a student transfers schools in Illinois, several important forms and documents may accompany the Illinois School Transfer form. These documents help ensure a smooth transition and provide necessary information to the new school. Below is a list of commonly used documents.
These documents play a crucial role in facilitating a successful school transfer. They provide the new school with the information needed to support the student effectively and ensure compliance with educational regulations.
The Illinois School Transfer form shares similarities with the Student Enrollment Verification form, commonly used by various school districts across the United States. Both documents serve to confirm a student's status and eligibility to enroll in a new educational institution. The Student Enrollment Verification form typically requires information about the student's academic standing, similar to the "in good standing" requirement in the Illinois form. Additionally, it may request medical records or other essential documentation to ensure a smooth transition for the student.
Another comparable document is the Release of Information form. This form is often used when a student transfers from one school to another and allows the new school to obtain necessary records from the previous institution. Like the Illinois School Transfer form, it ensures that all pertinent academic and medical information is shared, facilitating a seamless transfer process. Both forms prioritize the student's welfare and educational continuity.
The Withdrawal Form is also similar to the Illinois School Transfer form. When a student withdraws from a school, this document is required to officially record the departure. It often includes details regarding the student's academic standing and any outstanding obligations, akin to the requirements outlined in the Illinois form. This ensures that the student’s new school has all the necessary information for proper enrollment.
The Health Records Transfer form is another relevant document. This form specifically focuses on transferring a student's health information from one school to another. Like the Illinois School Transfer form, it emphasizes the importance of having up-to-date medical records. Ensuring that a student's health information is accurate and complete is crucial for their safety and well-being in the new educational environment.
The Academic Transcript Request form is similar in that it facilitates the transfer of academic records. When students move to a new school, they often need to provide their academic transcripts. This form allows the previous school to send the necessary records to the new institution, similar to how the Illinois School Transfer form verifies a student’s academic standing and eligibility for transfer.
The Student Information Release form also bears resemblance to the Illinois School Transfer form. This document allows parents or guardians to authorize the sharing of a student’s educational records with a new school. Both forms ensure that the receiving institution has access to important information, helping to maintain the continuity of the student's education and support services.
The Inter-District Transfer Agreement is another document that aligns with the Illinois School Transfer form. This agreement is often required when a student seeks to transfer between school districts. It outlines the terms and conditions of the transfer, similar to how the Illinois form stipulates the requirements for a student’s eligibility and standing. Both documents aim to clarify the responsibilities of each party involved in the transfer process.
Lastly, the Special Education Transfer form is relevant when a student receiving special education services moves to a new school. This form ensures that the new school is aware of the student’s specific needs and any accommodations required. Like the Illinois School Transfer form, it emphasizes the importance of maintaining educational support and continuity for the student during the transition.
When filling out the Illinois School Transfer form, there are several important dos and don'ts to keep in mind to ensure the process goes smoothly.
By following these guidelines, you can help ensure a successful transfer for the student.
Misconceptions about the Illinois School Transfer form can lead to confusion for students and parents alike. Here are six common misunderstandings:
Filling out the Illinois School Transfer form correctly is crucial for a smooth transition between schools. Here are some key takeaways to keep in mind: