The G-45 Hawaii form is a crucial document used for reporting general excise and use tax exemptions and deductions in the state of Hawaii. Businesses must complete and attach this form to their periodic and annual tax returns, specifically Forms G-45 and G-49, to ensure that their claimed exemptions are recognized and validated. Failing to submit the G-45 can lead to disallowed exemptions and potential tax assessments, making it essential for compliance.
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The G 45 Hawaii form, officially known as the General Excise/Use Tax Schedule, is a crucial document for businesses operating in Hawaii. It is specifically designed for those who wish to claim exemptions and deductions related to their general excise and use tax returns, which are submitted using Forms G-45 and G-49. This form must be completed and attached to the aforementioned tax returns to ensure that any claimed exemptions or deductions are recognized by the Department of Taxation. Failing to attach the G 45 could result in disallowed claims and additional taxes owed. The form includes multiple sections that outline various exemptions, such as those for out-of-state services, bad debts, and specific industry-related deductions. Each section requires the taxpayer to check applicable boxes and provide the corresponding amounts. Additionally, the form emphasizes that most ordinary business expenses are not deductible, thus guiding businesses on what can be claimed. Understanding the details of the G 45 is essential for compliance and to maximize potential tax savings.
SCHEDULE GE
STATE OF HAWAII — DEPARTMENT OF TAXATION
(FORM G-45/G-49)
GENERAL EXCISE/USE TAX
(REV. 2013)
SCHEDULE OF EXEMPTIONS AND DEDUCTIONS
(ATTACH THIS SCHEDULE TO FORMS G-45 AND G-49)
FOR PERIOD ENDING __ __ / __ __ (MM/YY) OR TAX YEAR ENDING __ __ / __ __ / __ __ (MM/DD/YY)
(NOTE ALL SECTION REFERENCES ARE TO THE HAWAII REVISED STATUTES UNLESS OTHERWISE NOTED)
HAWAII TAX I.D. NO. W __ __ __ __ __ __ __ __ — __ __
NAME:
If you are claiming exemptions/deductions on your periodic and annual general excise/use tax return (Forms G-45 and G-49), complete and attach this form to your tax return. If you do not attach this form to your Forms G-45 and G-49, then your exemptions/deductions will be disallowed and additional taxes assessed. For more information on the exemptions/deductions, see the schedules of exemptions and deductions found in the General Instructions for Filing the General Excise/Use Tax Returns. Note: Most ordinary business expenses are NOT DEDUCTIBLE (e.g. materials, supplies, etc.) on your general excise/use tax return.
SECTION I GENERAL EXCISE/USE TAX EXEMPTIONS/DEDUCTIONS CLAIMED IN PART I, COLUMN B, OF FORMS G-45 AND G-49
(General Excise and Use Taxes @ 1/2 of 1 % (.005)) Check the box of the applicable General Excise/Use tax exemptions/deductions you are claiming on Forms G-45 and G-49. Enter the applicable amount claimed for each box checked. If more space is needed, attach a statement attach a statement which includes the Hawaii Revised Statutes section and amount claimed for each section.
Air Pollution Control Facilities
Out of State Services or Contracting to
(§§237-27.5, 238-3(k))
$ __________________
Foreign Customers (§238-2.3(1)(C))
$
__________________
Bad Debts (§237-3(b))
Petroleum Refining (§237-27)
Disability Provisions (§237-24(13))
Producers (Certain property used) (§238-4)
Discounts and Returned
Taxes Passed On (§§237-24(8), 237-24(9),
Merchandise (§237-3(b))
237-24(10), 237-24(12)) (CAUTION, SEE
Enterprise Zones (§209E-11)
FORMS G-45/G-49 INSTRUCTIONS.)
Exported Services (§237-29.53)
Wholesale Transactions (Sales of tangible property
*Federally Preempted Amounts
imported for further resale at 1/2%) (§237-29.55) ...
______________________
Other:
(§§237-22, 238-3(a))
Out of State Sales (§237-29.5(1))
HRS §
1. SECTION I TOTAL - Add the amounts from Section I. Enter the result here and on line 5 in Section V
$
SECTION II GENERAL EXCISE/USE TAX EXEMPTIONS/DEDUCTIONS CLAIMED IN PART II, COLUMN B, OF FORMS G-45 AND G-49 (Continued on page 2)
(General Excise and Use Taxes @ 4 % (.04)) Check the box of the applicable General Excise/Use tax exemptions/deductions you are claiming on Forms G-45 and G-49. Enter the applicable amount claimed for each box checked. If more space is needed, attach a statement which includes the Hawaii Revised Statutes section and amount claimed for each section.
Affordable Housing (§§46-15.1, 201H-36
Hawaii Convention Center Operator
237-29, 238-3(j))
(§237-24.75(2))
Air Pollution Control Facilities (§§237-27.5, 238-3(k)) ...
$ ______________________
Hotel Operator/Suboperator (§237-24.7(1))
Aircraft Leasing (§§237-24.3(11), 238-1)...
Insurance Proceeds Received Because
Aircraft Service and Maintenance Facility
of a Natural Disaster (§237-24.7(6))
(§§237-24.9, 238-1)
Intercompany Charges (§237-23.5(a))
Labor Organizations (§237-24.3(9))
Certain Convention, Conference and
Leases and Subleases of Real Property
Trade Show (§237-16.8)
(§237-16.5)
Common Paymaster Exemption (§237-23.5(b))
Maintenance Fees (§§237-24.3(2), 237-24(16))
Contracting Activity in an Enterprise Zone (§209E-11)..
Mass Transit (§237-24.7(2))
Diplomats and Consular Officials
Merchants’ Association Dues (§237-24.3(8))
(§§237-24.3(10), 238-1)
Non-profit Organizations (§237-23)
Discounts and Returned Merchandise (§237-3(b))
Orchard Operator (§237-24.7(4))
Drugs and Prosthetic Devices (§237-24.3(6))
Employee Benefit Plans (§237-24.3(4))
Potable Water (§237-23(a)(7))
Professional Employer Organizations
(§237-24.75(3))
Federal Cost-Plus Contractors (§237-13(3)(C))
Producers (Certain property used (§238-4))
Real Estate Sales (§237-3(b))
Reimbursement of Payroll Costs (§237-24.7(9)) .....$
Food Stamps and WIC (§237-24.3(5))
Sales to Federal Government and
Foreign Trade Zone Sales (§212-8)
Credit Unions (§237-25(a))
*Additional information is required to claim these exemptions, complete Sections VI and VII on page 2.
(Continued on back)
SCHEDULE GE (FORM G-45/G-49) (REV. 2013)
Name
PAGE 2
Hawaii Tax I.D. Number
Period Ending (MM/YY) or
Tax Year Ending (MM/DD/YY)
SECTION II GENERAL EXCISE/USE TAX EXEMPTIONS/DEDUCTIONS CLAIMED IN PART II, COLUMN B, OF FORMS G-45 AND G-49 (Continued from page 1)
Scientific Contracts (§§237-26, 238-3(j)) ...
*Subcontract Deduction (§237-13(3)(B))...
Services Related to Ships and Aircraft
Sugar Cane Payments to Independent
(§237-24.3(3))
Producers (§237-24(14))
Shipbuilding and Ship Repairs (§237-28.1) ..
Shipping and Handling of Agricultural
237-24(10), 237-24(11), 237-24(12), 237-24.3(7),
237-24.7(3)) (CAUTION, SEE FORMS G-45/G-49 INSTR.) $
Commodities (§237-24.3(1))
Small Business Innovation Research
TRICARE (§237-24(17))
Wholesale Amusements (§237-4(a)(13))...
Grants (§237-24.7(10))
Stock Exchange Transactions (§237-24.5).$ __________________
2. SECTION II TOTAL - Add the amounts from Section II. Enter the result here and on line 6 in Section V
SECTION III GENERAL EXCISE/USE TAX EXEMPTIONS/DEDUCTIONS CLAIMED IN PART III, COLUMN B, OF FORMS G-45 AND G-49
(Insurance Commissions taxed @ .15% (.0015)) Check the box of the applicable General Excise/Use tax exemptions/deductions you are claiming on Forms G-45 and G-49. Enter the applicable amount claimed for each box checked.
3. SECTION III TOTAL - Add the amounts from Section III. Enter the result here and on line 7 in Section V
SECTION IV
COUNTY SURCHARGE EXEMPTIONS/DEDUCTIONS CLAIMED IN PART IV, COLUMN B, OF FORMS G-45 AND G-49
(City and County of Honolulu Surcharge Tax @ 1/2 of 1% (.005)) Select the County Surcharge Tax exemptions/deductions that you are claiming. Enter the total amount claimed for each exemption/deduction.
Certain Contracts Entered into Before
Subleases of Real Property (§237-16.5) ...
6/30/2006 (§237-8.6(c))
Wholesale Amusements (§237-4(a)(13))
Certain Oahu Sales (§237-8.6)
4.
SECTION IV TOTAL - Add the amounts from Section IV. Enter the result here and on line 8 in Section V
SECTION V
TOTAL EXEMPTIONS/DEDUCTIONS CLAIMED ON FORMS G-45 AND G-49
5.
Section I Total - Enter the amount from Section I, line 1
6.
Section II Total - Enter the amount from Section II, line 2
7.
Section III Total - Enter the amount from Section III, line 3
8.
Section IV Total - Enter the amount from Section IV, line 4
9.
GRAND TOTAL. Add lines 5 through 8 and enter the result on this line and on Form G-45, line 34
or Form G-49, line 36
SECTION VI
ADDITIONAL INFORMATION REQUIRED FOR FEDERALLY PREEMPTED AMOUNTS CLAIMED
If the amount claimed is exempt due to federal preemption, provide an explanation of the exemption and the federal statute (i.e., title and section of the United States Code) under which the exemption is being claimed (If more space is needed, attach a statement):
SECTION VII
ADDITIONAL INFORMATION REQUIRED FOR SUBCONTRACT DEDUCTIONS AMOUNTS CLAIMED
If you are claiming an deduction for payments made to a subcontractor or a specialty contractor, complete the required information below:
(If more space is needed, attach a statement. Include the total subcontract deductions claimed from any attachments in the total line below.)
SUBCONTRACTOR’S NAME AND/OR DBA NAME
SUBCONTRACTOR’S HAWAII TAX I.D. NO.
AMOUNT OF DEDUCTION
TOTAL SUBCONTRACT DEDUCTIONS CLAIMED
*Additional information is required to claim these exemptions, complete Sections VI and VII.
SCHEDULE GE (Form G-45/G-49)
Completing the G-45 Hawaii form requires careful attention to detail. This form is essential for claiming exemptions and deductions related to general excise and use taxes. Ensure that all necessary information is accurate to avoid complications with your tax return.
The G-45 Hawaii form is a tax return used by businesses to report their general excise and use tax obligations to the State of Hawaii. This form is essential for businesses operating in Hawaii, as it allows them to claim any exemptions or deductions they may qualify for. It is important to complete and submit this form accurately to ensure compliance with state tax regulations.
Any business entity that engages in activities subject to general excise or use tax in Hawaii must file the G-45 form. This includes sole proprietors, partnerships, corporations, and other business structures. If your business generates income from sales, services, or other taxable activities, filing the G-45 form is necessary to report your tax obligations and claim any applicable deductions or exemptions.
Exemptions and deductions on the G-45 form allow businesses to reduce their taxable income. Common exemptions include those for out-of-state services, bad debts, and certain sales. Deductions may also apply to specific business activities, such as sales to federal government entities or transactions related to enterprise zones. Businesses must carefully review the form and applicable Hawaii Revised Statutes to identify which exemptions and deductions they can claim.
If the G-45 form is not attached to your tax return, any claimed exemptions or deductions will be disallowed. This could result in additional taxes being assessed by the state. To avoid this situation, ensure that you complete the G-45 form thoroughly and attach it to your periodic or annual general excise/use tax return (Forms G-45 and G-49) before submission.
Completing the G-45 form involves several steps. First, gather all relevant financial information related to your business activities. Next, identify the exemptions and deductions you qualify for, checking the appropriate boxes on the form. Enter the amounts claimed for each exemption or deduction in the designated spaces. If additional information is needed, attach a separate statement that includes the relevant Hawaii Revised Statutes sections and amounts claimed. Finally, ensure that you review the completed form for accuracy before submitting it with your tax return.
Additional information about the G-45 form can be found in the General Instructions for Filing the General Excise/Use Tax Returns provided by the Hawaii Department of Taxation. This resource outlines detailed guidelines on completing the form, including specific exemptions and deductions available to businesses. For further assistance, businesses may also consult a tax professional or contact the Hawaii Department of Taxation directly.
Not Attaching the Schedule GE: Many individuals forget to attach the Schedule GE to their Forms G-45 and G-49. This can lead to the disallowance of exemptions and deductions, resulting in additional taxes owed.
Incorrectly Filling Out Exemptions/Deductions: People often mischeck boxes or fail to provide the correct amounts for exemptions and deductions. Each claim must be accurate to avoid complications.
Missing Required Information: Some filers neglect to include necessary details, such as the Hawaii Revised Statutes section for each claimed exemption. This oversight can delay processing and lead to disallowed claims.
Failing to Review Instructions: Ignoring the instructions for Forms G-45 and G-49 can result in mistakes. It’s essential to read the guidelines carefully to ensure compliance and accuracy.
Calculating Totals Incorrectly: Errors in adding up totals from various sections can cause significant problems. Always double-check calculations before submitting the forms.
The G-45 form is essential for businesses in Hawaii to report general excise and use taxes. When filing this form, several other documents may be necessary to ensure accurate reporting and compliance with tax regulations. Below is a list of commonly used forms and documents that accompany the G-45.
Understanding these forms and documents will help ensure compliance with Hawaii's tax regulations. Properly completing and submitting the G-45 along with the relevant accompanying documents is crucial for accurate tax reporting and minimizing potential liabilities.
The G-45 form in Hawaii is similar to the IRS Form 1040, which is the standard individual income tax return. Both forms require taxpayers to report income, deductions, and credits to determine their tax liability. Just as the G-45 allows for exemptions and deductions related to general excise and use taxes, the 1040 enables individuals to claim various deductions and credits, such as those for mortgage interest or educational expenses. Both forms are crucial for ensuring compliance with tax regulations and maximizing potential refunds or minimizing tax liabilities.
Another document that shares similarities with the G-45 is the IRS Form 1065, used for partnership tax returns. Like the G-45, Form 1065 requires detailed reporting of income, deductions, and credits specific to the partnership's operations. Both forms allow for the allocation of deductions and exemptions among partners or members, ensuring that each entity accurately reflects its tax obligations. This similarity highlights the importance of transparency and accuracy in reporting for both individual and partnership tax situations.
The G-45 also resembles the IRS Form 1120, which is the corporate income tax return. Both forms necessitate a thorough accounting of income and expenses, allowing for the deduction of certain business-related costs. Just as the G-45 includes specific exemptions and deductions unique to Hawaii's tax system, Form 1120 allows corporations to claim deductions for business expenses, such as salaries and operational costs. This makes both forms essential for businesses to ensure they are meeting their tax responsibilities while taking advantage of available deductions.
In a similar vein, the G-45 is akin to the IRS Form 941, which is used for reporting payroll taxes. Both documents require businesses to report specific amounts related to tax liabilities. While the G-45 focuses on general excise and use taxes, Form 941 is centered on federal income tax withholding, Social Security, and Medicare taxes. Each form serves as a critical tool for compliance, ensuring that businesses accurately report their tax obligations based on their operations.
The G-45 is also comparable to the IRS Form 990, which tax-exempt organizations use to report their financial information. Both forms require detailed disclosures about income, expenses, and any deductions or exemptions claimed. While the G-45 pertains specifically to general excise and use taxes in Hawaii, Form 990 provides a broader overview of an organization's financial activities, ensuring transparency and accountability in tax-exempt entities.
Another document similar to the G-45 is the IRS Form 1099, which is used to report various types of income other than wages, salaries, and tips. Both forms require accurate reporting of income received and can involve deductions or exemptions related to specific transactions. While the G-45 focuses on general excise and use taxes, Form 1099 helps ensure that all income is reported correctly, promoting compliance with tax laws.
The G-45 also has parallels with the IRS Form 1041, which is used for estate and trust income tax returns. Both forms require detailed reporting of income and deductions, focusing on the tax obligations of the entity. Just as the G-45 allows for specific exemptions and deductions related to Hawaii's tax laws, Form 1041 enables estates and trusts to claim deductions for expenses incurred in managing assets, ensuring that tax liabilities are accurately calculated.
Additionally, the G-45 is similar to the IRS Schedule C, which sole proprietors use to report income and expenses. Both documents require a breakdown of income sources and allowable deductions, helping taxpayers determine their tax liability. While the G-45 is specific to Hawaii's general excise and use tax system, Schedule C serves a similar purpose for federal income tax reporting, emphasizing the need for accurate financial reporting across different tax jurisdictions.
Lastly, the G-45 can be compared to the IRS Form W-2, which reports an employee's annual wages and the taxes withheld from their pay. Both forms play a crucial role in ensuring accurate tax reporting and compliance. While the G-45 focuses on general excise and use taxes, Form W-2 provides essential information for individual income tax returns, highlighting the interconnectedness of various tax reporting requirements.
When filling out the G-45 Hawaii form, attention to detail is crucial. Here are some important guidelines to follow:
Following these guidelines can help ensure a smoother filing process and minimize the risk of delays or issues with your tax return.
There are several misconceptions surrounding the G 45 Hawaii form that can lead to confusion for those filing their taxes. Understanding these misconceptions can help ensure that the filing process goes smoothly and that taxpayers receive the appropriate deductions and exemptions. Below are seven common misconceptions:
By addressing these misconceptions, taxpayers can navigate the G 45 Hawaii form more effectively and ensure compliance with state tax regulations.
Filling out the G-45 Hawaii form requires attention to detail and understanding of the exemptions and deductions available. Here are some key takeaways: