The Florida UCC2 form is a Course Termination or Change Transmittal form used by educational institutions to communicate course modifications to the Statewide Course Numbering System (SCNS). This form ensures that all relevant course information is accurately transmitted, including course terminations and any necessary updates. For a smooth process, consider filling out the form by clicking the button below.
The Florida UCC2 form plays a crucial role in the management of course offerings within the state's educational institutions. Designed specifically for course termination or changes, this form ensures that the Statewide Course Numbering System (SCNS) remains accurate and up-to-date. Institutions must complete various sections, starting with essential details such as the institution's name, course identification, and the requested actions—whether to terminate a current course or modify its attributes. Each course is assigned a unique prefix and number, which helps categorize it within a broader subject matter area. Additionally, the form requires information about credit hours, prerequisites, and any changes to course descriptions. This systematic approach not only aids in maintaining the integrity of academic records but also facilitates the smooth transition of courses in response to evolving educational needs. By adhering to the guidelines set forth in the UCC2 form, institutions can effectively communicate necessary changes to the Florida Department of Education, ensuring that students and faculty alike benefit from a well-organized course catalog.
Form UCC2
COURSE TERMINATION OR
Florida Department of Education
CHANGE TRANSMITTAL FORM
Statewide Course Numbering System
(SEE INSTRUCTIONS ON REVERSE SIDE)
PART I: TO BE COMPLETED BY THE INSTITUTION
Institution:
Institutional Code:
Instructional Unit or Department Name, Department Code and SAMAS Number:
University of Florida
001535
Current SCNS Course Identification:
Discipline (SMA) ____ ____ ____
Prefix ____ ____ ____
Level _____
Course Number ____ ____ ____
Lab Code _____
Institution's Course Title:
PART II: REQUESTED ACTIONS
Terminate Current Course
qˇˇYes Date Termination Effective: ____________________________
NEW SCNS Course Identification: (Complete all appropriate areas)
NEW Discipline (SMA) ____ ____ ____
NEW Institution Course Title (if applicable):
EFFECTIVE TERM FOR CHANGES: (Mo/Yr)
Other Items to Change
Change From
Change To
Amount of Credit
Type of Credit
N/A
Total Clock Hours
(Contact Hour Base or Head Count)
Type of Degree
Gordon Rule
General Ed Requirement
(areas)
Prerequisites/Corequisites
(This form does not update TeleGator
prerequisite checking.)
Change of Course Description (Course syllabus must be attached):
Mark any changes that apply:
Rotating Topic
θ
yes
no
S/U Only
Repeatable for Credit
Department Contact, Telephone Number and Address:
(Date)
Signature, Department Chair:
College Contact, Telephone Number and Address:
Signature, College Dean:
Signature, Graduate Dean (if applicable):
Signature, Registrar (Institutional Contact):
PART III: TO BE COMPLETED BY THE FACULTY DISCIPLINE COMMITTEE REPRESENTATIVE
Approved Course Classification (Prefix, Number, Lab Code):
If not the same as recommended by institution, please explain:
SCNS Course Title (if new):
Decade Title (if new):
Century Title (if new):
Signature, Faculty Discipline Committee Representative
Date
PART IV: SCNS STAFF USE ONLY
Signature, SCNS Staff
Date Entered
Correspondence Number
Administration/crstrans.p65
Rev. 11/99
COURSE TERMINATION OR CHANGE TRANSMITTAL FORM τ INSTRUCTIONS FOR COMPLETION OF PARTS I & II
The Course Termination or Change Transmittal form is used for transmitting the following course information to the Statewide Course Numbering System (SCNS):
1.Prefixes and numbers of courses which will no longer be offered by the institution.
2.Additional course information to be recorded in the SCNS inventory.
3.Supporting documentation for review by the Faculty Discipline Coordinator for possible reassignment of prefix and course
number.
[NOTE: Major revisions in course content will require a new course number assignment. Please terminate the current course and add the new course.]
All information requested on this form is necessary for the efficient and timely maintenance of the SCNS inventory. Thus, all items on Part I must be completed before it is forwarded to the Florida Department of Education (DOE). An updated course syllabus must be attached in cases where course content has changed or a new prefix or number is requested.
Part I
The following instructions and definitions are provided to clarify items to be completed on the Course Termination or Change Transmittal form.
Instructional Unit or Department Name/SAMAS #/Department Code: Academic unit, SAMAS number and department code responsible for teaching the course. Use the complete name, not abbreviations or acronyms.
Discipline (SMA): A three-digit code representing a broad Subject Matter Area. SCNS staff will enter this number if the appropriate number is not known.
Prefix: A three-letter code indicating placement of a course within the discipline.
Level: A one-digit code preceding the course number which indicates the level (e.g., freshman, sophomore, etc.) at which the course is to be taught. This number is to be recommended by the institution according to state and institutional policy.
Course Number: A three-digit code indicating the specific content of the course based on the SCNS taxonomy and course equivalency profiles.
Lab Code: This code is left blank if the course is a lecture course (has no laboratory component). The letter "C" may be used to indicate a combination of lecture and laboratory. An "L" indicates a laboratory course for which there may or may not be an associated lecture course. The "L" may also be used for a course which is laboratory only.
Contact Hours: "Base" contact hours are determined by dividing the total number of classroom meeting hours per semester by the number of weeks in the semester. For example:
8 (hours class meets per week) x 4 (number of weeks class meets) = 32 = 2 Base Contact Hours
16 (number of weeks in semester)
16
"Headcount" contact hours are determined by dividing the average number of hours the instructor meets with one student during the semester by 3 times the number of weeks in the semester. For example,
1 (average number hours per student) x 16 (number weeks in semester) = 16 = .33 Headcount Contact Hours
3 x 16 (number of weeks in semester)
48
Institution's Course Title: The title of the course as it currently appears in the catalog.
Part II Requested Actions
Terminate Current Course, Effective Date: Check the "yes" box if the course is to be terminated and enter the effective term (month/year) after which the course will no longer be offered.
Course Change Information: If changes are to be made in a course's identification, list changes only. All changes may affect the course prefix and number. All changes are subject to approval of the appropriate Faculty Discipline Coordinator based on the SCNS taxonomy and classification system.
Change of Course Description: Provide a brief narrative description of the content of the course as it will appear in the catalog. A course syllabus including a course outline of major topics must be attached for changes to courses and changes to course content.
Effective Term: Provide term, month, day and year in which the change or termination will be first effective.
Prerequisites/Corequisites: Indicate prefix and number or content of courses and other requirements that must be satisfied prior to enrollment in this course or concurrently with this course.
Change Course Title: Provide the title of the course as it will appear in the catalog.
Mark any changes to status: Mark 'yes' or 'no' if changing a course to/from Rotating Topic, S/U Grading Only or Repeatbale for credit.
Department Contact: Name, phone and address where notification of approval will be sent.
Department Chair: Signature and date indicating department approval of the request.
College Contact and Telephone Number: Name, phone and address where notification of approval will be sent.
College Dean: Signature and date indicating approval of the college-level curriculum committee or, if no such committee exists, approval of the college.
Graduate Dean: All graduate level courses must be approved by the Graduate Curriculum Committee; signature and date indicate the course has the committee's review and approval.
Institutional Contact: All forms must be signed and dated by the institution's designated SCNS contact person. For undergraduate and professional courses, this signature also indicates approval of the University Curriculum Committee.
Do Not Complete Parts III and IV.
Should you have questions concerning the completion of this form, call Traci Taylor at 392-1361, ext. 7305. Call Helen Martin at 392-1282 for questions concerning graduate courses.
Completing the Florida UCC2 form is an essential step in the process of terminating or changing course information within the Statewide Course Numbering System (SCNS). Ensure all required sections are filled out accurately and completely to facilitate a smooth submission. Below are the detailed steps to guide you through the process.
Once the form is completed, review it for accuracy before submission. Ensure that any required attachments, such as course syllabi, are included. This attention to detail will help prevent delays in processing your request.
The Florida UCC2 form, also known as the Course Termination or Change Transmittal Form, is utilized by educational institutions to communicate changes regarding courses to the Statewide Course Numbering System (SCNS). This includes terminating courses that will no longer be offered, updating course information, and submitting any supporting documentation needed for review.
The form must be completed by the institution offering the course. Typically, this involves input from the instructional unit or department responsible for the course. It requires signatures from various officials, including the department chair, college dean, and potentially the graduate dean for graduate-level courses.
Part I of the UCC2 form requires several key pieces of information:
Additionally, any changes to the course description or prerequisites must be clearly outlined, and an updated course syllabus should be attached if applicable.
To terminate a course, the institution must check the "yes" box under the termination section of the form and provide the effective date when the course will no longer be offered. This information is critical for updating the SCNS inventory and ensuring accurate course listings for students.
If a course experiences significant changes in content, a new course number must be assigned. In this case, the institution should terminate the current course using the UCC2 form and then create a new course with the updated information. This ensures that students have access to the most current and relevant course offerings.
Yes, when there are changes to course content or if a new prefix or course number is being requested, an updated course syllabus must be attached. This syllabus should outline the major topics and content changes, providing clarity for the Faculty Discipline Coordinator and SCNS staff during their review.
If you have questions about completing the UCC2 form, you can contact Traci Taylor at 392-1361, ext. 7305. For inquiries specifically related to graduate courses, Helen Martin at 392-1282 is the appropriate contact. They can provide guidance and clarification on any part of the process.
Incomplete Information: Failing to fill out all required fields in Part I can lead to delays. Each section, including the institution name, course identification, and contact details, must be completed accurately.
Incorrect Course Codes: Using incorrect discipline, prefix, or course numbers can cause confusion. Ensure that you have the correct codes from the Statewide Course Numbering System (SCNS) before submitting.
Missing Supporting Documentation: Not attaching the updated course syllabus when changing course content is a common mistake. This documentation is essential for review and approval.
Improper Signatures: Omitting required signatures from the department chair, college dean, or other necessary parties can invalidate the form. Make sure all required approvals are obtained before submission.
Failure to Specify Effective Date: Not providing a clear effective date for course termination or changes can lead to misunderstandings. Always specify the month and year when the changes will take effect.
The Florida UCC2 form is essential for institutions wishing to terminate or change course information within the Statewide Course Numbering System (SCNS). Alongside this form, several other documents are often utilized to ensure a smooth process. Below is a list of these forms, each serving a specific purpose in the course modification process.
Using these documents in conjunction with the Florida UCC2 form helps streamline the process of course termination or modification. Each form plays a critical role in ensuring that all necessary approvals are obtained and that the changes are properly documented.
The Florida UCC2 form is similar to the Course Change Request form used by many educational institutions. Both documents serve to update and communicate changes regarding course offerings. They require detailed information about the course, including its title, number, and any modifications to its content or structure. Just as the UCC2 form facilitates the termination or alteration of courses within the Statewide Course Numbering System, the Course Change Request form ensures that internal and external stakeholders are informed about changes in the academic curriculum.
Another document that shares similarities with the Florida UCC2 form is the Course Syllabus. While the UCC2 form focuses on administrative aspects of course changes, the syllabus provides a comprehensive overview of the course content, objectives, and requirements. Both documents require clarity and detail to ensure that students and faculty understand the course structure. The syllabus may also accompany the UCC2 form when there are changes to course content, highlighting the interconnectedness of these documents in academic administration.
The Curriculum Proposal form is yet another document akin to the Florida UCC2 form. This form is used by institutions to propose new courses or significant changes to existing courses. Like the UCC2, it necessitates thorough documentation and justification for the proposed changes. Both forms aim to maintain academic integrity and ensure that courses meet educational standards. The Curriculum Proposal form may also require approval from various committees, similar to the UCC2 process, emphasizing the collaborative nature of academic governance.
Lastly, the Course Deletion Form bears resemblance to the Florida UCC2 form in its purpose of formally removing a course from the curriculum. This document outlines the reasons for deletion and often requires similar information about the course, such as its title and number. Both forms are essential for maintaining an accurate and up-to-date course catalog. They ensure that institutions can effectively manage their course offerings and keep students informed about available options.
When filling out the Florida UCC2 form, it is essential to follow specific guidelines to ensure accuracy and compliance. Here are four key do's and don'ts to keep in mind:
By adhering to these guidelines, you can facilitate a smoother submission process and help ensure that your course changes are processed efficiently.
Understanding the Florida UCC2 form can be tricky. Here are ten common misconceptions that people often have about this important document:
By addressing these misconceptions, individuals can navigate the UCC2 form with greater confidence and clarity.
Filling out and utilizing the Florida UCC2 form involves several important steps. Below are key takeaways to consider:
By following these guidelines, institutions can effectively manage course changes and terminations within the SCNS framework.