Blank Da 1380 PDF Form

How to Use Da 1380

Filling out the DA 1380 form is an essential step in documenting your performance of reserve duty training. Once completed, this form will be submitted to the appropriate records manager or pay channel. Follow the steps below to ensure accurate and timely submission.

1. Begin with the date at the top of the form.
2. In the "FROM" section, enter the reporting agency's name and ZIP code.
3. In the "TO" section, provide the complete designation and address of the records manager.
4. Fill in your last name, first name, and middle initial.
5. Enter your grade and branch in the respective fields.
6. In section 9, check the appropriate box to indicate the type of duties performed.
7. For each duty day, fill in the date (day, month, year) in column a.
8. In column b, enter the total number of hours worked for that day.
9. In column c, indicate whether the duty was paid or non-paid, and include the correlating retirement points earned.
10. In column d, describe the location and nature of the duties, training, or instruction performed.
11. In the "Typed Name" section, provide the name, grade, and position of the officer who is verifying the duties performed.
12. Have the verifying officer sign the form in the designated area.
13. Complete the "FOR RECORDS MANAGER" section as applicable.

Once the form is filled out, ensure it is submitted by the last day of the duty month. This will help in processing for pay and retirement points efficiently.

What is the DA Form 1380?

The DA Form 1380 is used by the Army Reserve to record an individual's performance of Reserve Duty Training. This form is essential for documenting training activities outside the normal Inactive Duty Training (IDT) battle assembly, ensuring that soldiers receive appropriate credit for their service.

Who is responsible for preparing the DA Form 1380?

Several individuals can prepare the DA Form 1380 depending on the context:

• The chief of the proponent agency for approved training projects.
• The designated military representative for professional or trade convention meetings.
• The commanding officer of the unit for training in an attached status.
• The Soldier for training attachments with another service, who will then obtain the necessary signature.
• Area commanders may direct the preparation for other types of Reserve training.

When should the DA Form 1380 be prepared?

The form should be prepared by the last day of each duty month. This timing is crucial for ensuring that training and duty performed are accurately recorded and submitted for pay and retirement points.

What information is required on the DA Form 1380?

Key information includes:

1. Date of the training or duty performed.
2. Hours spent on the duty.
3. Location and nature of the duties, training, or instruction.
4. Details about the individual, such as name, grade, and assigned organization.
5. Signature of an officer verifying the duties performed.

What types of duties can be reported on the DA Form 1380?

The DA Form 1380 can document a variety of duties, including:

• Training outside of normal IDT.
• Equivalent duties performed by Soldiers in USAR or Active Component units.
• Training with another service, provided proper documentation is completed.
• Continuing Medical Education (CME) with prior approval.

What are the consequences of not submitting the DA Form 1380 on time?

Failure to submit the DA Form 1380 by the end of the duty month can result in delays in processing pay and retirement points. This can affect a soldier's benefits and recognition for their service, making timely submission crucial.

How is the DA Form 1380 processed after submission?

Once submitted, the DA Form 1380 is validated by the Defense Finance and Accounting Service (DFAS) for paid duties or by the Army Human Resources Command (AHRC) for non-paid duties. After validation, units must file the form according to Army regulations and ensure it is added to the Soldier's official records.

1. Incomplete Information: Failing to fill out all required fields can lead to delays or rejection of the form. Ensure that the FROM, TO, and personal identification sections are fully completed.

2. Incorrect Dates: Entering the wrong dates for training or duties is a common mistake. Double-check that the DATE and ANNIVERSARY YEAR ENDING DATE are accurate and match the training period.

3. Improper Signature: The form must be signed by an authorized officer. If the signature is missing or from an unauthorized individual, the submission may be invalid. Verify that the signature in Item 11 is from the correct officer.

4. Not Following Submission Guidelines: Each unit has specific submission procedures. Ignoring these can result in processing issues. Familiarize yourself with the local protocol for submitting the DA Form 1380 to avoid complications.

The DA Form 1380, known as the Army Reserve Record of Individual Performance of Reserve Duty Training, is a critical document for tracking the training and performance of soldiers in the Army Reserve. In addition to this form, several other documents and forms are commonly used to support the reporting and management of training activities. Below is a list of these documents, along with a brief description of each.

• DA Form 1059: This form is used to document the completion of training courses and the performance of soldiers. It provides a record of the soldier's achievements and is essential for career advancement.
• DA Form 4187: The Request for Personnel Action form is utilized to request various personnel actions, including changes in duty status, reassignments, or promotions. It ensures that all personnel changes are properly documented.
• DA Form 3349: This form is the Physical Profile, which outlines a soldier's physical limitations and medical conditions. It is crucial for determining the soldier's eligibility for certain types of training and duties.
• DA Form 7500: The Army Training Requirements and Resources System (ATRRS) form is used to manage and track training requirements and resources for soldiers. It helps ensure that soldiers receive the necessary training to meet their career goals.
• DA Form 2-1: This is the Personnel Qualification Record, which serves as a comprehensive record of a soldier's qualifications, assignments, and training history. It is essential for personnel management and career development.
• DA Form 31: The Request and Authority for Leave form is used by soldiers to request leave from duty. Proper documentation of leave is important for maintaining accurate personnel records.
• DA Form 600-8-104: This form is used for the Army Military Human Resource Records (AMHRR) and provides guidance on the management of personnel records. It ensures that all records are maintained in compliance with Army regulations.
• DA Form 2404: This is the Equipment Inspection and Maintenance Worksheet, used to document the condition and maintenance of military equipment. Accurate records help ensure that equipment is safe and operational.
• DA Form 4187-1: This form is an extension of the DA Form 4187, specifically used for requests related to training and education. It provides a streamlined process for managing training-related personnel actions.

These documents, when used in conjunction with the DA Form 1380, help create a comprehensive overview of a soldier's training, performance, and career progression. Proper management and documentation of these forms are essential for maintaining accurate records and supporting the development of each soldier in the Army Reserve.

The DA Form 1059, known as the Academic Evaluation Report, serves a similar purpose in tracking individual performance, but it focuses specifically on educational courses attended by soldiers. Like the DA Form 1380, it requires details about the individual's performance and accomplishments during the course. The DA Form 1059 includes sections for course dates, instructor evaluations, and specific competencies demonstrated, which help in assessing a soldier's professional development. Both forms play crucial roles in maintaining accurate records of service members' activities and achievements.

The DA Form 2166-9, or the NCO Evaluation Report, is another document that evaluates performance, but it specifically pertains to non-commissioned officers. This form assesses leadership abilities, duty performance, and potential for future assignments. Similar to the DA Form 1380, it requires input from a supervisor and includes a summary of key accomplishments. Both forms are essential for career progression and provide a structured way to document a soldier's contributions and skills.

The DA Form 4856, known as the Developmental Counseling Form, is used to document counseling sessions between soldiers and their leaders. While the DA Form 1380 records specific training and duty performed, the DA Form 4856 focuses on developmental feedback and guidance. Both forms require signatures from the supervising officer, ensuring accountability and proper documentation of the soldier's experiences and growth.

The DA Form 7080, or the Reserve Component Unit Training Assessment, is used to evaluate unit training performance. It shares similarities with the DA Form 1380 in that it tracks training activities and performance metrics. However, the DA Form 7080 is more focused on unit-level assessments rather than individual soldier performance. Both forms contribute to the overall understanding of training effectiveness within the Army Reserve.

The DA Form 7000, known as the Personnel Action Request, is utilized to request various personnel actions, including promotions and transfers. While it does not focus on performance metrics like the DA Form 1380, it is essential for documenting changes in a soldier's status. Both forms require detailed information and signatures from appropriate authorities, ensuring that all personnel actions are well-documented and traceable.

The DA Form 2-1, or the Personnel Qualification Record, provides a comprehensive overview of a soldier's qualifications and career history. Similar to the DA Form 1380, it contains vital information regarding training and assignments. However, the DA Form 2-1 is more of a summary document, while the DA Form 1380 is specific to individual training events and duties performed during a particular timeframe.

The DA Form 4187, or the Personnel Action Form, is used to initiate various personnel actions, including requests for leave or duty status changes. While it does not evaluate performance directly like the DA Form 1380, it is crucial for documenting changes in a soldier's duties. Both forms require signatures and are essential for maintaining accurate personnel records.

The DA Form 31, known as the Request and Authority for Leave, is used by soldiers to request leave from duty. While the DA Form 1380 documents training and performance, the DA Form 31 focuses on time away from duty. Both forms require approval from a supervising officer and play important roles in managing a soldier's service obligations and records.

The DA Form 250, or the Material Inspection and Receiving Report, is used for documenting the receipt of supplies and equipment. While it does not pertain to individual performance like the DA Form 1380, it is essential for tracking resources and ensuring accountability. Both forms require accurate documentation and signatures to maintain proper records within the Army.

When filling out the DA 1380 form, there are several important do's and don'ts to keep in mind. Following these guidelines can help ensure that the form is completed accurately and efficiently.

• Do prepare the form by the last day of each duty month.
• Do include the complete designation and address of the records manager in the "TO" section.
• Do check the appropriate block in Item 9 to indicate the type of duty performed.
• Do provide the total number of hours worked for each duty day in Column b.
• Do ensure that the responsible officer signs the form to verify the duties performed.
• Don't forget to cite the documentary authority for the training reported in Item 9.
• Don't submit the form late; ensure it is processed by the last day of the duty month.

By following these guidelines, individuals can help facilitate a smoother process when submitting the DA 1380 form.

Understanding the DA 1380 form is crucial for those involved in Army Reserve training. However, several misconceptions can lead to confusion. Here are nine common misunderstandings about the DA 1380 form:

• It is only for paid training. Many believe the DA 1380 is solely for reporting paid training. In reality, it also covers non-paid inactive duty training, ensuring all types of service are documented.
• Only officers can complete the form. This is not true. While officers often verify and sign the form, enlisted personnel can also prepare it, especially when training is conducted under specific circumstances.
• Submission deadlines are flexible. Some think they can submit the DA 1380 whenever convenient. However, it must be submitted by the last day of each duty month to ensure timely processing.
• All training must occur within the normal duty schedule. This misconception overlooks that the DA 1380 is designed to account for training outside regular duty hours, including equivalent duties performed during special assignments.
• It is unnecessary for short training sessions. Even brief training periods require documentation. Any training performed, regardless of duration, should be reported on the DA 1380.
• Only certain units need to use the form. The DA 1380 is applicable to all Army Reserve units, not just specific ones. It is essential for documenting training across various components.
• The form is only for individual performance. While it primarily records individual training, it can also reflect group training activities, especially when multiple soldiers are involved.
• Once submitted, the form cannot be changed. If errors are found after submission, they can be corrected. The process for amendments exists to maintain accurate records.
• It does not affect retirement points. This is a significant misconception. The DA 1380 directly influences the accumulation of retirement points, which are vital for service members’ retirement benefits.

By clarifying these misconceptions, individuals can better navigate the requirements and importance of the DA 1380 form, ensuring accurate and timely reporting of their training activities.

Key Takeaways for Filling Out and Using the DA 1380 Form:

• Complete the form by the last day of each duty month to ensure timely processing for both paid and non-paid retirement points.
• Provide accurate details in all required fields, including the type of duty performed and the corresponding hours, to avoid delays in processing.
• Ensure the responsible officer verifies and signs the form before submission to the appropriate records manager or pay channel.
• Follow specific instructions for each section carefully, especially regarding the documentation of training and duties, to maintain compliance with Army regulations.