The Colorado DR 1102 form is used to inform the Colorado Department of Revenue about changes to your business name or address, or to notify them of account closures. Completing this form is essential for ensuring that your tax records are accurate and up to date. To fill out the form, click the button below.
The Colorado DR 1102 form serves a vital role for individuals and businesses in the state who need to communicate changes regarding their tax obligations. This form is specifically designed to notify the Colorado Department of Revenue about any changes to a business's name or address, as well as to inform the department when a business is closing its operations. It is essential for maintaining accurate records and ensuring compliance with state tax laws. The form requires the submission of the Colorado Account Number (CAN) and, if applicable, the Branch/Site ID, to ensure that the correct account is updated or closed. In instances of ownership change, a new Sales Tax/Wage Withholding Account Application (CR 0100) must be submitted to establish a new account. Additionally, businesses must be mindful of the effective dates for any changes to avoid complications with tax assessments. For those opting to file electronically, the form facilitates a seamless transition to the appropriate tax reporting requirements. By utilizing the DR 1102 form, businesses can effectively manage their tax responsibilities while ensuring that the Department of Revenue is kept informed of their current status.
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DR 1102 (08/23/18)
COLORADO DEPARTMENT OF REVENUE
Registration Center Section - Room 102
PO Box 17087
Denver CO 80217-0087
Colorado.gov/Tax
Address Change or Business Closure Form
Instructions
The address change or closure form must be used to notify the department of name/address changes, or to notify the department that you are no longer liable for Colorado sales tax, withholding tax or retailer’s use tax. If you have a login you can close your account online at Colorado.gov/RevenueOnline File this form now through Revenue Online. Visit
Colorado.gov/RevenueOnline
Revenue Online allows convenient and secure access to conduct business with the Department of Revenue. To learn more about Revenue Online, choose the “Help Link” in the upper left hand corner of the login screen. The “Help Link” gives detailed information of the services available. Third party login access information is included in the list of services.
Change in Ownership
If there has been a change in ownership and you are the new owner, you must complete a Sales Tax / Wage Withholding Account Application (CR 0100) for a new account to be established. Reminder, USE tax is due on the purchase of any tangible personal property.
FEIN
This is your Federal employer identification number. Please enter your Federal employer identification number.
Note: A new FEIN will require a new Department of Revenue account. Please fill out a Sales Tax / Wage Withholding Account Application (CR 0100)
Change of Name/Address
Use the right hand block to change any portion of your name/ address. If you operate in more than one location, you should provide the account and branch number specific to the location that was closed or moved to avoid delays in processing or incorrect billing. Enter the first 8 digits (Colorado Account Number or CAN) in the "Colorado Account Number" field and
the last 4 digits or site/branch ID to the "Branch ID" field. Mail the completed form to the Department of Revenue. If you have changed jurisdiction and are filing a sales tax return please download a single flat DR 0100 form our Web site at Colorado.gov/Tax so that you may collect and remit the correct sales tax for your new location. Once the department has received your Address Change or Business Closure Form, you will begin receiving DR 0100 flats for paper return filing purposes. If you elect to file electronically, you will not receive a flat. See the DR 1002 available on our Web site to verify the tax rates applicable to your new address location. If you are changing a corporate name, you must include the Amended Articles of Incorporation from the Secretary of State’s Office.
Important
DO NOT make changes to the name and address on your returns after you have notified the Department on the Address Change or Closure Form. The Department will send you new updated flats.
Date of Closure
Check the appropriate tax type box and indicate the date your account should be closed. This box should be checked ONLY if:
1.Your business was sold or discontinued.
2.You are no longer liable for the tax indicated.
3.The structure of your business changed and a new Federal Employer I.D. Number (FEIN) was issued.
4.Your corporation merged into another corporation.
Mail to and make checks payable to: Department of Revenue Registration Center Section - Room 102 PO Box 17087
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Use this form to notify the department of name and/or address changes or to notify the department that you want to close your account. Your Colorado Account Number (or CAN) is an 8 digit account number that is assigned to you when you open your account with the department. If you have a location based business, your sales tax license from the department should include both an 8 digit account number, as well as a 4 digit branch ID or site ID for each location you operate. To close or update the address of a location based businesses, please include the CAN and the branch ID specific to the location in question. Be sure to include the appropriate effective dates for closures and relocations in order to avoid incorrect assessments of tax liability.
Colorado Account Number (CAN)
Branch/Site ID (last 4 digits)
To close one or more accounts, complete this section.
Date account closed: (MM/DD/YY)
Withholding Tax
Sales Tax
Entire Account
Other
Date (MM/DD/YY) (Last Day of Payroll)
Date (MM/DD/YY) (Last Day of Sales)
Date (MM/DD/YY)
To change the address or name for one or more accounts, complete this section.
Effective Date
Previous Name and Address
New Name and Address
Last Name or Business Name
First Name
Old Address
New Address
City
County
State Zip
Telephone
State
Zip
Mailing Address
Physical Address
Both
Inside City
Outside City
Mail to: Colorado Department of Revenue Registration Center Section - Room 102 PO Box 17087
Note: If your retail business location changes during a filing period you must file a separate sales tax return for the taxes collected at each location
Must Be Signed By An Authorized Agent
Filling out the Colorado DR 1102 form is straightforward. Follow these steps carefully to ensure that your information is submitted correctly. Once completed, you will send the form to the Colorado Department of Revenue for processing.
The Colorado DR 1102 form is utilized to inform the Colorado Department of Revenue about changes to your business name or address. It can also be used to notify the department that you are closing your account and are no longer liable for sales tax, withholding tax, or retailer's use tax.
To complete the form, provide your Colorado Account Number (CAN) and the last four digits of your branch or site ID. Indicate whether you are changing your name, address, or closing your account. Be sure to include effective dates for any closures or relocations to prevent incorrect tax assessments.
Mail the completed form to the following address: Colorado Department of Revenue Registration Center Section - Room 102 PO Box 17087 Denver, CO 80217-0087
Yes, you can submit the DR 1102 form online through Revenue Online. If you have a login, visit Colorado.gov/RevenueOnline to file the form securely. This platform provides convenient access to manage your business with the Department of Revenue.
If there has been a change in ownership, the new owner must complete a Sales Tax / Wage Withholding Account Application (CR 0100) to establish a new account. The DR 1102 form is not sufficient for this purpose.
Once the Department of Revenue processes your DR 1102 form, you will receive updated tax forms reflecting your new address or account status. If you file electronically, you will not receive paper forms.
If you are changing your business name, include the Amended Articles of Incorporation from the Secretary of State's Office with your DR 1102 form submission. This documentation is necessary for the department to process your name change accurately.
While there is no strict deadline, it is advisable to submit the DR 1102 form as soon as changes occur. Timely submission helps avoid potential issues with tax liability and ensures that your records are up to date with the Department of Revenue.
Failing to provide the correct Colorado Account Number (CAN) and Branch ID. This information is crucial for identifying the specific account that is being changed or closed. Omitting or incorrectly entering these numbers can lead to processing delays.
Not indicating the effective date for the closure or address change. It is important to specify when the changes take effect to avoid any confusion regarding tax liabilities. Without this date, the Department may not process the request accurately.
Checking the wrong tax type box. When completing the form, individuals must accurately select the type of tax associated with the closure or change. Incorrect selections can result in miscommunication and potential tax issues.
Neglecting to include necessary documentation. For instance, if changing a corporate name, the form must be accompanied by the Amended Articles of Incorporation. Failing to provide required documents can lead to a rejection of the form.
The Colorado DR 1102 form is an important document for businesses needing to notify the state about changes in their address or the closure of their accounts. Along with this form, several other documents may be necessary to ensure compliance with state regulations. Here is a list of related forms that are often used in conjunction with the DR 1102.
Using these forms in conjunction with the Colorado DR 1102 ensures that businesses remain compliant with state tax regulations during transitions. It is advisable to carefully complete each document and submit them in a timely manner to avoid potential penalties or issues with tax assessments.
The Colorado DR 1102 form serves a crucial role in notifying the Department of Revenue about changes in business status, particularly concerning address modifications or business closures. A similar document is the Sales Tax/Wage Withholding Account Application (CR 0100). This form is essential when a business undergoes a change in ownership. The new owner must complete this application to establish a new account. Like the DR 1102, the CR 0100 requires specific information about the business, including the Federal Employer Identification Number (FEIN) and the Colorado Account Number (CAN). Both forms facilitate the proper tracking of tax obligations and ensure that the Department of Revenue has accurate information on the business's operational status.
Another comparable document is the Amended Articles of Incorporation. This document is particularly relevant when a corporation changes its name. The Amended Articles must be filed with the Secretary of State's Office and submitted alongside the DR 1102 form if a business wishes to update its name with the Department of Revenue. Both forms emphasize the importance of maintaining accurate records to avoid confusion regarding a business's identity and tax responsibilities. This ensures that all legal and tax documentation aligns with the current operational status of the business.
The Colorado Business Registration form is also similar in purpose to the DR 1102. This form is used for registering a new business in Colorado and includes information about the business structure, ownership, and contact details. While the DR 1102 focuses on changes to existing businesses, both documents require similar information about the business's location and ownership. This parallel highlights the importance of accurate record-keeping in the eyes of the state and ensures compliance with state tax laws.
In addition, the Colorado Annual Report is another document that shares similarities with the DR 1102. The Annual Report is required for businesses to maintain their good standing in Colorado. It requires updated information about the business, including its address and ownership details. While the DR 1102 is specifically for notifying the Department of Revenue about changes, the Annual Report serves as a broader requirement to keep the state informed of any significant developments in a business's status. Both documents play essential roles in ensuring that the state has current information about businesses operating within its jurisdiction.
The Notice of Intent to Withdraw is yet another document that parallels the DR 1102. This form is used when a business intends to cease operations in Colorado and withdraw from the state’s jurisdiction. Like the DR 1102, it requires the business to provide specific information about its operations and the reason for withdrawal. Both documents serve to formally notify the state about changes in business status, ensuring that tax obligations are appropriately managed during the transition.
Finally, the Change of Address Notification form is similar to the DR 1102 in that it allows businesses to update their address with the Department of Revenue. This form is often used by businesses that have moved to a new location but continue to operate under the same name and structure. Both forms require the submission of a new address, ensuring that all correspondence from the Department of Revenue reaches the correct location. This similarity underscores the importance of maintaining up-to-date contact information to ensure compliance with state tax requirements.
When filling out the Colorado DR 1102 form, it’s important to follow certain guidelines to ensure your submission is correct and processed smoothly. Here’s a list of things you should and shouldn’t do:
Following these steps can help you avoid delays and ensure that your account is updated accurately. Always double-check your information before sending it in.
Misconceptions about the Colorado DR 1102 form can lead to confusion and errors. Here are seven common misunderstandings:
The Colorado DR 1102 form is essential for notifying the Department of Revenue about changes in your business address or the closure of your account.
Use this form to communicate changes in your name or address, or to indicate that you are no longer responsible for sales tax, withholding tax, or retailer’s use tax.
Filing can be done online through Revenue Online, providing a convenient and secure way to manage your tax-related business.
If there’s a change in ownership, a new owner must complete a Sales Tax / Wage Withholding Account Application (CR 0100) to establish a new account.
When changing your name or address, include the specific Colorado Account Number (CAN) and Branch ID for accurate processing.
Mail the completed form to the Department of Revenue at the specified address to ensure it is processed correctly.
Be careful not to alter your name and address on tax returns after submitting the DR 1102, as this can lead to confusion and delays.
Check the appropriate boxes to indicate the type of tax and the date your account should be closed, ensuring you follow the correct protocol.
Remember to include any necessary documents, like the Amended Articles of Incorporation, if changing a corporate name.