The Cake Contract form serves as a crucial document for anyone looking to secure a cake for their special event at The Bread Basket Bakery. This contract outlines the essential details, such as the event date, payment terms, and cancellation policies, ensuring that both the bakery and the client are on the same page. To reserve your date and start planning your dream cake, please fill out the form by clicking the button below.
Planning a special event, such as a wedding or milestone celebration, often involves numerous details, and one of the most delightful aspects is selecting the perfect cake. The Cake Contract form is a crucial tool that helps streamline this process, ensuring that both the bakery and the client are on the same page. This form includes essential information such as the date, time, and location of the event, as well as contact details for the client. It outlines the booking deposit required to secure the date, along with the payment structure, which consists of a down payment and a final payment, all designed to make the transaction clear and straightforward. The contract also addresses cake modifications, delivery options, and cancellation policies, providing a comprehensive framework for what to expect. Additionally, it covers details regarding cake decoration, including the use of fresh flowers and ornaments, ensuring that your vision is realized. With this form, clients can enjoy peace of mind, knowing that they have a solid agreement in place as they prepare for their special day.
The Bread Basket Bakery
65 Spring St
Saratoga Springs, NY 12866
Phone: 518-587-4233
Fax: 518-490-0290
Cake Contract
Date of Event:
Time of Event:
Location of Event:
Contact Information (Name, 2 Phone numbers):
Your date becomes reserved only when this “Cake Contract” is drawn up, signed & $75.00 booking deposit is received.
DEPOSIT:
There is a $75.00 deposit paid to reserve your date. In the event of cancellation, your deposit is NON-
REFUNDABLE.
Initial _______________
DOWN PAYMENT:
In addition to the deposit, a 50% down payment is expected 2 months prior to the wedding/event date. If this contract is signed within two months of event date, 50% is due upon signing.
FINAL PAYMENT:
Total contract price is due 2 weeks prior to your wedding/event date. The cake will not be made if final payment has not been received.
CAKE CHANGES:
Changes to your cakes size, description, flavors, etc. will be accepted until 2 weeks prior to the wedding date. After that lockout date we cannot accept any changes. Changes may affect the price of the cake.
CAKE SET/STAND:
The $75.00 paid to reserve your date also serves as your set/ stand deposit. In some cases, the cake/ cupcake stand replacement cost exceeds the $75.00 deposit. All pieces of the cake set/stand must be returned to The Bread Basket Bakery by the Wednesday following your wedding or event. Late return or damaged pieces will result in the forfeit of your deposit and/or full replacement cost of the stand (whichever is greater). If the value of your cake set/stand is less than $75, you may choose not to return it and forfeit your deposit.
Does the $75 deposit cover the value of the cake set/stand required for this contracted cake? Yes____
No____
If no, estimated value $__________
DELIVERY & SETUP:
We charge $30.00 delivery and setup for all wedding/large specialty cakes in the city of Saratoga Springs (5 miles from bakery). If you need delivery outside of 5 mile radius the fee is $1.25 per mile, on top of the $30 set up fee. If your event is during peak times of the year, we will only deliver cakes for 100 plus people. Smaller cakes will need to be picked up. We will coordinate the time with you – and schedule to meet you or your designee and set up your cake during our normal business hours (Tues – Fri 7am-3pm
&Sat – 7am-2pm). Delivery & setup outside of normal business hours and on holidays is available in most cases. Please inquire in advance if after hours delivery is needed. This delivery fee is a separate charge and will not be included in the price of your cake. You need to be prepared to pay this fee in cash or by charge at least 14 days prior to your delivery date.
CANCELLATION POLICY:
In the event of cancellation: Cakes cancelled prior to the 14-day lockout date will be refunded. The $75.00 deposit will not be refunded. Cakes cancelled after the 14-daylockout date will not be refunded and the deposit will not be refunded. In the event that something occurs to affect your scheduled wedding date – please contact us to discuss options.
FLOWERS:
We are always more than willing to decorate your cake with fresh flowers or lay your flowers around the base of the cake at delivery. If you have a specific layout you should give us a sketch of exact placement. Flowers for the cake, table (or anywhere else) need to be provided by your florist. If flowers need to be purchased by bakery the price of the flowers for the cake will be included in your contracted price. Please be certain to provide examples of the specific colors and types of flowers you want on your cake. We will also be glad to work with your florist directly to ensure that everything matches.
Florist: ______________________________________________ Phone: ___________________
ORNAMENTS/ TOPPERS:
Ornaments can be brought to the bakery between 14-30 days before your wedding or event. Topping cake with ornaments that are too heavy or not secured properly may cause damage to your cake. If any party, other than a Bread Basket employee, adds to a cake, we are not responsible for damage to the ornament or to the cake.
PICKING UP YOUR CAKE:
Picking up your cake is a great way to save money. If you choose to pick up your cake you should make sure that you have a clean, flat surface to set cake on while driving. Vans, sport utility and any vehicle that the back seat folds in so the air conditioning can make it to the trunk are the best for traveling. If you are in a car, the floor is generally safer than the seat. Most of our cakes are either too large or irregularly shaped to fit in a cake box so you need to take special care to protect them. Once you leave with the cake it is no longer the responsibility of The Bread Basket Bakery.
OUR GUARANTEE:
The Bread Basket Bakery promises you the best products and service. It is our wish that by choosing The Bread Basket we can be an important part of your special day. It is always our goal to more than satisfy you… we want to create the cake of your dreams!
I have read and understand all that has been proposed. I have received a copy of this contract for my records.
Signature ___________________________________
Date __________________
CAKE DESCRIPTION/DESIGN:
_______________ Servings @ _________ Per Serving = TOTAL: $________________
Cake Flavor____________________Icing________________
Filling ____________________
Description/Picture:
Cost Breakdown
Total Cake Cost: _________________
Delivery/set up fees: ______________ Paid Y / N
Rental Fees: ____________________
Cake Deposit: ___________________ Paid Y / N
Final Payment: $_________________ Due By: _______________
Filling out the Cake Contract form is an important step in securing your cake for your upcoming event. This form ensures that all details are clearly outlined and agreed upon, helping to avoid any misunderstandings later on. Follow these steps to complete the form accurately.
The Cake Contract form serves to outline the terms and conditions for ordering a cake from The Bread Basket Bakery. It includes important details such as the event date, payment structure, and cancellation policies. This contract ensures that both the bakery and the client have a clear understanding of their obligations and expectations regarding the cake order.
To secure a cake order, a $75.00 deposit is required. This deposit is non-refundable in the event of cancellation. Additionally, a 50% down payment is due two months prior to the event date. If the contract is signed within two months of the event, the 50% down payment must be made at the time of signing. Finally, the total contract price must be paid two weeks before the event. If the final payment is not received, the cake will not be made.
Changes to the cake's size, description, flavors, or other details can be made until two weeks prior to the event date. After this lockout period, no changes will be accepted. It is important to note that any modifications may affect the final price of the cake, so clients should consider this when making adjustments.
The delivery and setup fee for wedding or large specialty cakes within a five-mile radius of the bakery is $30. For deliveries outside this radius, there is an additional charge of $1.25 per mile. Cakes for events during peak times must serve at least 100 people to qualify for delivery; smaller cakes must be picked up. Clients should be prepared to pay the delivery fee in cash or by credit card at least 14 days prior to the delivery date.
Cancellations made prior to the 14-day lockout date will result in a refund of the total amount paid, excluding the non-refundable $75 deposit. If the cancellation occurs after the 14-day lockout date, no refunds will be issued, and the deposit will also be forfeited. Clients are encouraged to contact the bakery to discuss options if unexpected circumstances affect their scheduled event.
Clients choosing to pick up their cake should ensure they have a clean, flat surface for transportation. Vehicles such as vans or SUVs are recommended for safe travel. Since many cakes are too large or irregularly shaped for standard cake boxes, special care must be taken to protect them during transit. Once the cake leaves the bakery, The Bread Basket Bakery is no longer responsible for any damage that may occur.
Missing Initials: Many people forget to initial key sections of the contract. Each initial signifies that you understand and agree to that part of the agreement. Make sure to review the contract carefully and provide your initials where indicated.
Incorrect Contact Information: Providing inaccurate contact details can lead to confusion. Ensure that you enter your name and two phone numbers correctly. This information is crucial for communication about your order.
Overlooking Deposit Details: Some individuals neglect to acknowledge the non-refundable nature of the deposit. Remember, the $75.00 deposit is non-refundable in case of cancellation. Make sure you understand this before signing.
Ignoring Cake Changes Deadline: Changes to your cake can only be made until two weeks before the event. Failing to plan ahead may result in disappointment. Be proactive and communicate any changes as soon as possible.
Not Understanding Delivery Fees: Many people overlook the delivery and setup fees. Make sure you are aware of the charges, especially if your event is outside the 5-mile radius. Being prepared can help avoid surprises on the day of your event.
When planning an event that includes a cake, several important documents often accompany the Cake Contract. Each of these documents serves a specific purpose, ensuring that both the client and the bakery have a clear understanding of the terms and conditions involved. Below is a list of common forms and documents that may be used alongside the Cake Contract.
Utilizing these documents in conjunction with the Cake Contract helps streamline communication and clarify expectations. This approach minimizes misunderstandings and fosters a smoother planning process for your special event.
The Cake Contract form shares similarities with a Wedding Venue Rental Agreement. Both documents require a deposit to secure the date of the event. In the case of the venue, a non-refundable deposit is typically mandated to hold the reservation, similar to the Cake Contract's stipulation regarding the $75 booking deposit. Each agreement outlines specific payment timelines, including down payments and final payments, ensuring that all parties understand their financial obligations leading up to the event.
Another document comparable to the Cake Contract is a Catering Agreement. This document also involves a booking deposit and requires timely payments leading up to the event date. Like the Cake Contract, a Catering Agreement often includes a cancellation policy that specifies the terms under which deposits are non-refundable. Both documents emphasize the importance of communication regarding changes to the order, whether it’s the menu or the cake details.
A Photography Contract bears similarities to the Cake Contract as well. Both contracts outline the expectations for services rendered on a specific date. They require a deposit to secure the photographer’s services, similar to the Cake Contract's booking deposit. Furthermore, each contract typically includes clauses about final payments and cancellation policies, ensuring that clients are aware of their responsibilities and potential financial repercussions.
The Floral Services Agreement is another document that aligns with the Cake Contract. Both agreements require clients to provide specific details about their preferences, such as flower types and arrangements. Each contract also includes a non-refundable deposit to secure services for the event. Additionally, both documents highlight the importance of timely communication regarding any changes, ensuring that all parties are on the same page leading up to the event.
A Rental Agreement for event equipment, such as tables and chairs, also resembles the Cake Contract. Both documents require a deposit to reserve the items and outline payment terms leading up to the event. The Rental Agreement typically includes a clause regarding the return of rented items, similar to the Cake Contract's stipulation for returning cake stands. Each agreement emphasizes the need for clear communication regarding any changes to the order or event details.
Lastly, a Service Agreement for event planning shares characteristics with the Cake Contract. Both documents establish a clear understanding of the services provided, including payment terms and cancellation policies. They require deposits to secure the planner’s services, mirroring the Cake Contract's booking deposit requirement. Each agreement also highlights the importance of client input and communication to ensure that the event meets the client’s expectations.
When filling out the Cake Contract form, there are several important considerations to keep in mind. Here is a list of things you should and shouldn't do:
Many people mistakenly believe that the $75 deposit can be refunded if they cancel their order. However, the contract clearly states that this deposit is non-refundable, regardless of when the cancellation occurs.
Another common misunderstanding is that changes to the cake order can be made up until the event date. In reality, changes are only accepted until two weeks prior to the wedding or event. After that, the order is locked in.
Some clients assume that the delivery and setup fees are part of the overall cake price. In fact, these fees are separate and must be paid in addition to the cost of the cake.
People often think that picking up the cake is straightforward. However, it’s essential to ensure that you have a clean, flat surface for transportation. If not handled properly, the cake could be damaged during transit.
Some individuals believe that the bakery remains responsible for the cake once it is picked up. This is not the case; the contract specifies that once you leave with the cake, the responsibility shifts to you.
Lastly, it is a misconception that the cake will be created even if the final payment is not made. The contract clearly states that the total price must be paid two weeks before the event; otherwise, the cake will not be made.
Your date is only reserved once you sign the Cake Contract and pay the $75.00 booking deposit.
The deposit is non-refundable if you cancel your order.
A 50% down payment is required two months before your event. If you book within that time, the full amount is due upon signing.
The total contract price must be paid two weeks prior to your event. No cake will be made without this payment.
You can make changes to your cake details until two weeks before the event. After that, changes cannot be accepted.
Return all cake stands and sets by the Wednesday after your event to avoid losing your deposit.
Delivery and setup costs $30.00 within Saratoga Springs, with additional fees for longer distances.
Contact the bakery if you need to cancel or have any issues affecting your event date.